Archive for the ‘Editions’ Category

Tip #184 Library & Trade Edition Audiobooks on One Record

At the last Cataloging Committee meeting, the Committee voted to change the policy on cataloging trade and library editions of audiobooks. Previously the guideline was to use separate records for each edition, but the committee has voted to allow combining these on a single record when the content is the same. Since generally the only difference in these is the packaging, this is more in line with the guidelines for cataloging books with the same content but different bindings on the same record. We think this will be more straight-forward for both catalogers and users.

The section on the new policy from Chapter Three of the Procedure Guide reads as follows:

Audiobooks: library and regular (trade) editions
Library edition audiobooks are usually identical to the trade edition except for the ISBN and possibly the publisher number and packaging. In some cases they may have also library edition statement. The edition statement can be ignored, if the extent and contents of the items are the same–including number of discs, time, and narrator.
There is usually a more favorable replacement policy for library edition audiobooks, so it is recommended that copy notes be used if you need to denote which edition your library owns.

A trade edition for an audiobook may be attached to a record for a library edition if everything else on the record matches the item in hand. A library edition audiobook may likewise be attached to a record for a trade edition.

If all other criteria match, be sure to add the ISBN and publisher number (028 field) to the record before attaching if not already present. Identifying the ISBN as for the library or trade edition may be helpful to other catalogers.

Example:
020 __ |a 9780804148399 (library edition)

Note that both Chapter Two and Chapter Three of the Procedure Guide have been updated to reflect the new policy. The current versions can be found below. Please update any saved or printed copies you have.

Current Procedure Guide

Due to this policy change, Tip #28 Audiobook Records—Library vs. Trade Editions is no longer valid.


Tip #168: Large print books cheat sheet

A correct Evergreen Indiana MARC record for a large print book contains the following elements:

  • A ‘d’ in the Form fixed field (used for filtered searching)
  • The words ‘large print’ in parentheses following the pagination in the 300 field
  • A genre heading of “Large type books.”

Example:

(AACR2)
245 10 |a Skeleton Hill / |c Peter Lovesey.
300 __ |a 573 p. (large print) ; |c 23 cm.
655 _0 |a Large type books.
Form fixed field = d

(RDA)
245 10 |a No easy day : |b the autobiography of a Navy SEAL : the firsthand account of the mission that killed Osama bin Laden / |c Mark Owen ; with Kevin Maurer.
300 __ |a 381 pages (large print) : |b illustrations (some color), maps ; |c 24 cm
655 _0 |a Large type books.
Form fixed field = d

In Evergreen, a general material designation (GMD) for large print is never used. If you find a GMD for large print in a 245 field, please delete it.

If the item in hand states “large print version” or “large print edition”, add an edition statement in a 250 field:

(AACR2) 250 __ |a Large print ed.
(RDA)     250 __ |a Large print edition.

Originally published on February 22, 2013.


Tip #109: Blu-ray Cataloging reminders in Evergreen Indiana

More Evergreen libraries are expanding their videorecording collections to include Blu-ray discs.
Blu-ray videorecordings are cataloged much the same way as DVDs, with some important differences in the 007, 250 and 538 fields.

  1. The fifth space (or fourth letter) in the 007 physical characteristics field is always an ‘s’, to indicate a Blu-ray disc. (Although in Evergreen all the coding in the 007 field is strung together, in vendor records such as OCLC this position is viewed as subfield e.)
    Example:

    007 __ vd csaizq (for a Blu-ray disc)
    007 __ vd cvaizq (for a DVD)
  2. To help patrons spot a Blu-ray videorecording in the OPAC, catalogers should always add “Blu-ray version” to the 250 edition statement. If the exact words “Blu-ray edition” or “Blu-ray version” do not appear on the item or container, put the statement in brackets.
    Examples:

    250 __ [Blu-ray version]
    250 __ Blu-ray version.
    250 __ Special ed., [Blu-ray version]
  3. The 538 system details note is for a Blu-ray videorecording always identifies the material as a Blu-ray disc and advises that a special player is required.

    Example:

    538 __ Blu-ray disc, widescreen presentation; Dolby Digital, 1080p High Definition; requires Blu-ray player.

—Since DVDs and Blu-ray discs do not play on the same type of equipment and are formatted differently, they cannot share the same MARC record. Please do not attach a Blu-ray videorecording to a DVD record.
—The GMD for Blu-ray is [videorecording], the same as for a DVD. Do not use a GMD of [Blu-ray] in the 245 field.

Combo packs: If you receive the DVD and Blu-ray versions bundled together in a set, we suggest you repackage and circulate them separately so each can be attached to the correct MARC record. If each format does not have a unique ISBN, use the set ISBN and/or UPC code on both records but use subfield ‘z’ instead of ‘a’ in the 020 and 024 fields. Otherwise the two records may merge if a future deduplication project includes videorecordings.

More information about cataloging Blu-ray discs and Blu-ray/DVD combo packages can be found on pages 2.37 – 2.40 of the EI Cataloging Procedures Guide.
Originally published on November 11, 2011.


Tip #107: Cataloging Large Print Books in Evergreen

Bibliographic records for large print books can be identified by:

  • A ‘d’ in the Form fixed field,
  • the words ‘large print’ in parentheses following the pagination in the 300 field, and
  • a genre heading of “Large type books.”

Large print books should never be attached to bibliographic records for regular print books.

When editing a large print book record in Evergreen:

  1. Add a ‘d’ in the Form fixed field if it’s missing. Without this code, the record will not be included in advanced search results filtered for large print.
  2. If the item in hand states “large print version” or “large print edition”, add an edition statement in a 250 field.
  3. Add the words “(large print)” in parentheses following the pagination in the 300 field.
  4. Remove the “|h [text (large print)]” or similar GMD from the 245 field, if present.
  5. Remove any ISBNs for regular print books. Remember to remove the price from all 020 fields.
  6. Add a 655 genre heading of “Large type books”, if missing.

Example:

Form fixed field = d
245 10 $a Clara and Mr. Tiffany / $c Susan Vreeland.
250 __ $a Large print ed.
260 __ $a Waterville, Me. : $b Thorndike Press, $c 2011.
300 __ $a 659 p. (large print) ; $c 22 cm.
655 _0 $a Large type books.

It’s easy to add a 520 Summary note and subject headings to a large print record. Search for the regular print version in Evergreen and use the flat text editor to copy and past these fields into the large print record.

In Evergreen, we do not use a general material designation (GMD) for large print. Large print books are easily identified in the OPAC by the words “large print” in the 300 field.

The Library of Congress has not yet issued a genre/form authority record for large type books, so continue to use the coding shown above. Once large type books are added to the new thesauri, the second indicator will be a 7 instead of 0 and a subfield 2 followed by ‘lcgft’ will be added.

Cataloging large print materials in Evergreen is addressed on pages 2.28-2.29 of the Cataloging Procedures Guide. Genre headings are covered on page 2.25.
Originally published on October 28, 2011.


Tip #100: Edition Statement Tips (250 field)

Attaching to a 1st ed. record (250 field):

  • If you have an item that matches an existing Evergreen record in every way except that the existing record is for a 1st ed. and your item has no edition information, you can still attach your holding. (Do not delete the edition statement.)
  • If your item is a different edition involving a number (2nd ed.) or languages (Spanish ed.), geography (Midwest ed.) or content (Rev. ed., Student ed.), do not attach to the record with a 1st ed. statement.
  • If your item is a Book club ed. or pbk. ed., you can attach to a 1st ed. record but only if everything else in the record matches. Do not change the edition statement.
  • If you are able to attach to a 1st ed. record, be sure to add your item’s ISBN in a 020 field if not already present in the record.

Edition Statements on DVDs:

Unless the container or disc label uses the words “edition” or “version” when identifying the film as widescreen or standard, these are not edition statements. However, it this information is needed to
distinguish one record from another, you can add the information in the 250 but ONLY if:

  1. The information is put in brackets, such as [Widescreen], AND
  2. There really are multiple versions available. If the box says ‘widescreen’ but you are not aware of a standard or full frame version available, there is no need to put this information in the 250 field.

Other tips for the 250 field:

  • If a statement says “edition”, “issue”, “version”, “release”, “level”, or “update”, consider it an edition statement.
  • The 250 field is not repeatable, so if there is more than one edition statement on a resource, choose the most useful one for the 250 and enter the other statement as a 500 Edition and History Note.
  • Transcribe the edition statement as it appears on your item, but use AACR2 abbreviations – ed. for edition, rev. for revised, 2nd for second, and so on.
  • “Unabridged” is NOT an edition. This information belongs in a 500 field.
  • Never change the edition statement on a record you find in the Evergreen database.

Originally published on September 9, 2011.


Tip #99: Republication info in the 500 field

If your book is a reissue of a previously published edition by another publisher and the content has not changed, add this information as an Edition and History note. Look for republication information on the t.p. verso.

If your resource uses the words, ‘first published’ or ‘originally published’, begin the note with: “Originally published:” Otherwise, use the wording, “Previously published” at the beginning of your note.
Exception: Watch out for the words, “First published in _______”. In this case, use the words “Previously published” because it is unknown if the book was published elsewhere at an earlier date.

Add this Edition and History note above the 521 summary field and above any “Includes index.” or “Includes bibliographic references and index.” notes.

When entering republication information in the bibliographic record, use this standardized format: Place : Publisher, Date.

Examples:

“Originally published by St. Martin’s Press, New York, 1999.”
500 Originally published: New York : St. Martin’s Press, 1999.
“First published by Bywater Books, Ann Arbor, MI.”
500 Originally published: Ann Arbor, MI : Bywater Books.
“Previously published in Boston by Houghton Mifflin, 2001.”
500 Previously published: Boston : Houghton Mifflin, 2001.

****Be sure to make a space before and after the second colon. As with all 500 notes, the line ends with a period.****

In the fixed fields, the republication date goes in the Date 2 slot. The DtSt field is coded ‘r’. Remember, though, this only applies if the content has not changed. If you don’t know the original publication date, as in the second example, put ‘uuuu’ in the Date 2 field.
Originally published on September 2, 2011.


Tip #96: Audiobook cataloging reminders

  • In the fixed fields, the type is always ‘i’, for nonmusical sound recording.
  • Use the GMD ‘sound recording’ in the 245 for all audiobooks, whether on cassette or CD.
    Example: 245 10$a Death of a witch $h [sound recording] / $c M.C. Beaton.
  • The library edition and the regular (trade) edition of an audiobook belong on separate records. If the ISBN for the wrong edition is on your record, take it out.
  • Add series information, if applicable.
  • The most common 5xx note fields go in this order:
    500 __ Series numeration from Fantastic Fiction. (Series note)
    511 0_ Performed by Scott Brick. (Cast)
    500 __ Unabridged. (Edition and history)
    500 __ Compact discs. (Physical edition)
    520 __ Hamish Macbeth, Scotland’s most laconic and low-tech policeman, investigates the death of a woman with seemingly unearthly powers. (Summary note)
  • Use the Library of Congress Genre/Form heading “Audiobooks”.
    Example: 655 _7 Audiobooks. $2 lcgft

See p. 2.34-2.37 of the EI Cataloging Procedures Guide and the Tip of the Week # 28 (March 2010) for more information about separating library and regular editions of audiobooks.
Originally published on August 5, 2011.


Tip #38: Attaching to 1st Edition Records

If you have an item that matches an existing Evergreen record in every way except that the existing record is for a 1st ed. and your item has no edition information, you can still attach your holding. (Do not delete the edition statement.)

If your item is a different edition involving a number (2nd ed.) or languages (Spanish ed.), geography (Midwest ed.) or content (Rev. ed., Student ed.), do not attach to the record with a 1st ed. statement.

If your item is a different edition such as Book club ed. or pbk. ed., you can attach to a 1st ed. record but only if everything else in the record matches.

If you are able to attach to a 1st ed. record, be sure to add your item’s ISBN in a 020 field if not already present in the record.
Originally published on May 28, 2010.


Tip #28: Audiobook Records—Library vs. Trade Editions

Obsolete: See Tip #184 Library & Trade Edition Audiobooks on One Record

When a library and a regular edition of a book on CD or cassette is available, each edition should be on a separate MARC record in accordance with cataloging rules for edition statements. This is true even if the two editions are identical except for the ISBN and the edition statement.
Keeping the two editions on separate records makes it easy for libraries to determine whether or not they have a library edition, which may qualify for discounted or free disc or cassette replacement.
Each edition will have its own ISBNs which should be recorded in the 020 fields. There will generally be no edition statement for the trade edition. (Remember, “Unabridged” and “Abridged” are not edition statements!) However, there should be a 250 field in the MARC record for the library edition since in most cases it does appear on the container.
You may find that some records have ISBNs for both editions. When importing records, be sure to select the correct record based on the edition statement and delete the ISBNs for the edition which do not apply to your item.

If a record already exists in Evergreen with the ISBNs for both editions:

  1. First determine whether the record is for the regular or library edition. This may be difficult, since the existing record may have been edited and no longer contain the right edition statements. Doing a Z39.50 search for each ISBN for comparison can be helpful.
  2. Once you know which edition the record was intended for, delete the ISBNs for the other edition and make sure the edition statement is correct.
  3. If the record in Evergreen is the right one for your item, add your holding. If not, import the correct record, delete any incorrect ISBNs, and attach your holding.
  4. Notify any libraries who have holdings on the record you changed so they can check their items and make sure they are attached to the correct record.

More complete instructions with examples on this topic will soon be added to the EI Cataloging Procedures Guide.
Originally published on March 19, 2010.


Tip #24: Cataloging Large Print Books in Evergreen

A correct MARC records for a large print book contains the following elements:

  • A ‘d’ in the Form fixed field
  • The words ‘large print’ in parentheses following the pagination in the 300 field
  • A genre heading of “Large type books.”

Example:

Form fixed field = d
245 10 |aSkeleton Hill / |cPeter Lovesey.
300 __ |a573 p. (large print) ; |c23 cm.
655 _0 |aLarge type books.

In Evergreen, we do not use a general material designation (GMD) for large print. If you find a GMD for large print in a 245 field, please delete it.

If the item in hand states “large print version” or “large print edition”, add an edition statement in a 250 field:

250 __ Large print ed.

Cataloging large print materials in Evergreen is addressed on page 2.26 of the Cataloging Procedures Guide.
Originally published on February 19, 2010.



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