Archive for the ‘Item Types’ Category

Tip #96: Audiobook cataloging reminders

  • In the fixed fields, the type is always ‘i’, for nonmusical sound recording.
  • Use the GMD ‘sound recording’ in the 245 for all audiobooks, whether on cassette or CD.
    Example: 245 10$a Death of a witch $h [sound recording] / $c M.C. Beaton.
  • The library edition and the regular (trade) edition of an audiobook belong on separate records. If the ISBN for the wrong edition is on your record, take it out.
  • Add series information, if applicable.
  • The most common 5xx note fields go in this order:
    500 __ Series numeration from Fantastic Fiction. (Series note)
    511 0_ Performed by Scott Brick. (Cast)
    500 __ Unabridged. (Edition and history)
    500 __ Compact discs. (Physical edition)
    520 __ Hamish Macbeth, Scotland’s most laconic and low-tech policeman, investigates the death of a woman with seemingly unearthly powers. (Summary note)
  • Use the Library of Congress Genre/Form heading “Audiobooks”.
    Example: 655 _7 Audiobooks. $2 lcgft

See p. 2.34-2.37 of the EI Cataloging Procedures Guide and the Tip of the Week # 28 (March 2010) for more information about separating library and regular editions of audiobooks.
Originally published on August 5, 2011.

Tip #53: Read-along books and the 300 field

A read-along book consists of a book and companion CD or cassette, sold together as a package. The idea is to listen to the audio while following along in the book.

When cataloging read-alongs and other book/audio combination resources, both the book and the audio components must be included in the 300 field. The ‘type of record’ fixed field reflects the component appearing first in the 300 field. The ‘type of record’ selected determines what other fields are required in the MARC record and controls the Item Type search filter and icon displayed in the OPAC.

In the case of a read-along book, the cassette or CD is considered more important than the book since the book is furnished only so the patron can ‘read along’ while listening to the audio. For this reason, the description of the CD or cassette appears first in the 300 field with the book information following in a subfield ‘e’. The ‘type of record’ fixed field is ‘i’ (nonmusical sound recording).

300 |a 1 sound disc (ca. 12:29 min.) : |b digital ; |c 4 3/4 in. + |e 1 book (1 v. (unpaged) : col. ill. ; 31 cm.).

300 |a 1 sound disc : |b digital; |c 4 3/4 in. + |e 1 book (34 p. : col. ill. ; 29 cm.)

300 |a 1 sound cassette (ca. 60 min.) : |b analog, Dolby processed + |e 1 book (28 p. : col. ill. ; 30 cm.)

Books that come with CDs containing complimentary or supplemental material are not cataloged the same as a read-along book. In these cases, the cataloger would determine that the book is the primary material and the information about the CD would follow in a subfield ‘e’. The ‘type of record’ fixed field would be ‘a’.

See pages 2.30-31 of the EI Cataloging Procedures Guide for more information.
Originally published on September 17, 2010.

Tip #33: Blu-ray Discs

Since DVDs and Blu-ray discs do not play on the same type of equipment and are formatted differently, they cannot share the same MARC record. The 538 System Details Note is different for each of these formats.

538 Blu-ray disc, widescreen presentation; Dolby Digital, 1080p High Definition; requires Blu-ray player.


538 DVD; region 1; anamorphic widescreen (2:35:1) presentation; Dolby Digital 5.1; NTSC.

To assist patrons in identifying which videorecordings are Blu-ray, please enter “[Blu-ray version]” in the 250 field of a Blu-ray MARC record:

250 Special ed., [Blu-ray version]

Other than the 250 and the 538 fields, the records for DVD and Blu-ray will look the same.
If you receive the DVD and Blu-ray versions bundled together in a set, please repackage them separately so each can be attached to the correct MARC record. If each format does not have a unique ISBN, use the set ISBN and/or UPC code on both records.
More information about cataloging Blu-ray discs and Blu-ray/DVD combo packages can be found on pages 2.36 – 2.40 of the EI Cataloging Procedures Guide.
Originally published on April 23, 2010.

Tip #30: Playaways

This topic will soon be added to the EI Cataloging Procedures Guide, but in the meantime here are some tips on cataloging Playaways in Evergreen:

  • Playaways are cataloged on the sound recording format.
  • The form element in the fixed field is an “s” to indicate that a Playaway is an electronic device.
  • The General Material Designator (GMD) is always [electronic resource].
  • The size in the 300 field is given in inches, not centimeters.
  • Information about batteries and earphones belongs in a 500 field, never the 300 field.
  • Always include a 655 field for “Audiobooks”.
  • “Unabridged” or “Abridged” goes in a 500 note unless the words “edition” or “version” are used on the device or container.

Here’s an example of the 100-800 fields of a typical Playaway MARC record:

100 1_ Crais, Robert.
245 14 The first rule |h [electronic resource] / |c Robert Crais.
260 [Solon, Ohio] : |b Playaway Digital Audio : |b [Manufactured and distributed by] Findaway World, LLC, |c c2010.
300 1 sound media player (ca. 8 hr.) : |b digital ; |c 3 3/8 x 2 1/8 in.
490 1 A Joe Pike novel
500 Earphones and one AAA battery required.
500 Title from Playaway label.
511 0 Performed by the author.
500 Previously released by Brilliance Audio, p2009.
500 Unabridged.
500 Issued on Playaway, a dedicated audio media player.
520 Frank Meyer had the American dream – a wife and family he adored, a successful business – until the day a professional crew invaded his home and murdered everyone inside.
650 0 Pike, Joe (Fictitious character) |v Fiction.
650 0 Married people |x Crimes against |v Fiction.
655 0 Audiobooks.
8001 Crais, Robert. |t Joe Pike novel.

Arrangement of the fields in this example is based on the AACR2 cataloging rules and the Guide to Cataloging Playaway Devices prepared by the OLAC (OnLine Audiovisual Catalogers).
Originally published on April 2, 2010.

Tip #20: General Material Designators

Please refer to the AACR2 when adding a General Material Designator (GMD) to a record in Evergreen. U.S. libraries use list two under Rule 1.1C2.
Below are some of the common types of items found in the Evergreen database and the correct GMD for each:

Books on CD: [sound recording]
Musical CDs: [sound recording]
DVDs: [videorecording]
VHS tapes: [videorecording]
CD-Rom: [electronic resource]
DVD-Rom: [electronic resource]
Playaways: [electronic resource]
Kits: [kit]

The General Material Designator should be placed in subfield h of the 245 field and enclosed in brackets.
It is placed after subfield a and before subfield b. If there are any subfields n or p in the title proper, then the GMD follows these.
There is no punctuation preceding the |h.
The GMD is always in all lowercase.

245 10 |a Hoot |h [electronic resource] / Carl Hiaasen.
245 14 |a The secret life of bees |h [sound recording] : |b a novel / Sue Monk Kidd.
245 00 |a Jeeves & Wooster. |p The complete second season. |n Volume one |h [videorecording] / Carnival Films.

Please note that [large print], [DVD], and [book] are NOT included in the list of AACR2 General Material Designators.
Information about using General Material Designators is being added to Chapters 2 and 3 of the Evergreen Procedures Manual.
Originally published on January 22, 2010.

See Also


MARC Fields