Archive for the ‘RDA’ Category

Tip #158: The 300 field of an RDA book record

One field you’ll want to check when working with RDA bibliographic records is the 300 field. Here’s some tips for editing the 300 field of a book RDA record:

  • Record measurements in centimeters, just like in AACR2. However, in RDA, ‘cm’ is considered a symbol, not an abbreviation, so there’s no period.
  • The rules for whether or not there’s a period at the end of the 300 field are a bit strange. If there is no 490 field in the record, the 300 field does not end in a period. If there IS a 490 field, then the 300 field gets a period.
  • Remember there are no abbreviations in RDA, so spell out ‘illustrations’, ‘portraits’, ‘color’, ‘genealogical tables’, etc.
  • If there’s plates in the book, you don’t have to put the number of pages in brackets. Instead, use the phrase, “__ unnumbered pages of plates”.

Here are some examples:

300 __ |a 135 pages ; |c 24 cm (no 490 field in record)

300 __ |a iv, 197 pages ; |c 22 cm.
490 1_ |a A Repairman Jack novel ; |v [5]

300 __ |a 32 pages : |b colored illustrations ; |c 26 cm

300 __ |a 375 pages, 8 unnumbered pages of plates : |b maps (some color), photographs ; |c 22 cm
Originally published on November 30, 2012.


Tip #147: Please no RDA / AACR2 hybrids in Evergreen!

Obsolete: See Tip#183: RDA & AACR2 Hybrid Records

When given a choice, most Evergreen catalogers are choosing to import and edit AACR2 records rather than RDA records. Sometimes, though, a RDA record is the only option if we don’t want to original catalog.

If you import an RDA record and know how to edit according to RDA rules, that’s fantastic. However, if you do not know RDA, please don’t create a ‘hybrid’ by editing an RDA record according to AACR2 rules. Records in Evergreen need to be either RDA or AACR2, not a combination.

If you import a RDA record that is lacking important information but you’re not sure how to edit the record according to RDA rules, you have the option of converting that record to an AACR2 record.

Here’s how to change a RDA record into an acceptable AACR2 one:

  1. Change the ‘i’ to an ‘a’ in the Desc fixed field.
  2. Delete the subfield ‘e’ from the 040 field.
  3. Delete fields 336, 337, and 338.
  4. Check all the variable fields for words that should be abbreviated under AACR2 rules (such as ‘illustrations’, ‘pages’, ‘book’ and ‘edition’).
  5. Add a period after ‘cm’ in the 300 field.
  6. Add a GMD to the 245 field if appropriate.
  7. Edit the record according to AACR2 rules.

Originally published on August 24, 2012.


Tip # 76: Don’t bring RDA records into Evergreen (for now)

Please be careful not to import RDA records into Evergreen. At least for now, all cataloging in Evergreen should be done in accordance to AACR2 rules.

OCLC, Library of Congress, and other sources of MARC records have RDA records in their databases, so examine records carefully before bringing a record into Evergreen.

When considering a record for import:

  • Do not import in a record with MARC fields 336, 337, and 338. The presence of the 336 (content type), 337 (media type), and 338 (carrier type) fields indicate an RDA record.
  • Do not import a record with “rda” in the 040 field, subfield ‘e’. This indicates that the record was created in accordance with RDA rules. Examples:
    • 040 __ |a DLC |b eng |c DLC |e rda |d DLC
    • 040 __ |a DNLM/DLC |c DLC |e rda
    • 040 __ |a DLC |b eng |c DLC |e rda

In the event the only record available to you for import is an RDA record and you are confident in your knowledge of AACR2 rules, you may go ahead and import the record if you then edit the record to comply with AACR2 rules.
Originally published on March 18, 2011.



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