Archive for the ‘Free Resources’ Category

Tip #154: Place of publication (260 field, subfield ‘a’)

When cataloging in Evergreen, the place of publication almost always means the city of publication. Transcribe the place of publication as it appears on the resource.

For clarification, you can add a qualifier such as state or country. If the qualifier does not appear on your item, put it in brackets. Use the Cataloging Calculator to look up the AACR2 abbreviation.

If the postal abbreviation is used on your resource, you can use that instead of the AACR2 abbreviation.


260 |a New York :
260 |a Brighton, Colo. : (AACR2 abbreviation for Colorado)
260 |a Parker, CO : (Okay to use the postal code abbreviation because it was used on the item)
260 |a Dortmund [Germany] : (In brackets because the country name was not on the item)

Note there is always a space before the colon.

Sometimes multiple places of publication are listed on the title page. If a United States location is on the list, but not first, always enter the first place given in the 260 and then add the U.S. location in a second subfield ‘a’.

If, for example, the title page reads:

Dorling Kindersley
London, Toronto, New York

Your record should look like:

260 |a London ; |a New York : |b Dorling Kindersley, |c 1993.

(A second subfield ‘a’ is always preceded by a semicolon.)

If there are multiple locations listed and the United States is first, you do not need to list any other locations.

If the place of publication does not appear on your item but you’re pretty sure of the location, put it in brackets with or without a question mark. If you really don’t know where it was published, enter [S.I.]:

260 |a [United States?]
260 |a [S.I.] :

If the item has not been published, do not even enter a subfield ‘a’. You can just enter the date in a subfield ‘c’:

260 |c 2010.
260 |c [2009?]

Remember, the place of publication in the 260 field must match the Ctry code in the fixed fields. If there is more than one subfield ‘a’, enter the code for the first place listed. If the place of publication is unknown, enter ‘xxu’. You can find the Ctry codes by using the Cataloging Calculator and selecting the Country Codes search option.
Originally published on October 27, 2012.

Tip #118: List of useful websites

Editor’s Note: the list is currently unavailable.
Attached is a list of useful websites for Evergreen Indiana catalogers.

One you may not be familiar with is the Cataloging Calculator. Use this simple tool to look up country and language codes for your fixed fields, as well as the geographic area codes for the 043 field. It’s also an easy way to check if an abbreviation you want to use in a record is AACR2 approved.
Originally published on January 27, 2012.

Tip #116: Another tool for checking genre & subject headings

Here’s a good site to quickly see if a heading is valid: LC Linked Data Service: Authorities and Vocabularies.

You can check LCSH, LCGFT and/or Children’s Headings depending on which options you select.
Built headings can also be checked. Use a double dash between subfields. However, not all valid combinations are included in the database.

The disadvantage of this tool is that it does not display the coding and indicators. If you’re a beginner cataloger, you’ll probably prefer to continue using the main Library of Congress Authorities page.
Originally published on January 13, 2012.

Tip #61: Multiple home pages for your Internet Browser

Catalogers are constantly referring to online resources such as LOC Authorities and OCLC Bib Formats & Standards. A handy way to get these websites opened in your internet browser is to set them as home pages. Then when you click on Mozilla Firefox or Windows Explorer in the morning, all the internet resources are automatically opened for you and you are ready to begin cataloging.

To set up your internet browser to open multiple tabs at startup:

  1. Open each of the sites you want to display in different tabs. The order of the tabs will be saved, too, so think about what you want on the first tab, etc. Be sure to include LOC Authorities) and OCLC Bib Formats & Standards. You also might want tabs to open on other sites like your library’s calendar or blog.
  2. Select “Options” or “Internet Options” from the Tools pull-down menu at the top of your browser.
  3. Under the ‘General’ tab, select “Use current” or “Use current pages”. In Firefox, you also need to make sure you’ve elected to ‘show my home page’ when Firefox starts, which is also done on the ‘General’ tab.
  4. Click ‘OK’ in Firefox, or ‘Apply’ then ‘OK’ in Explorer.

The next time you open your browser, the tabs will appear exactly as you set them.
Originally published on November 12, 2010.

Tip #57: Listservs for Catalogers

Here are some cataloger-oriented listservs that members of the EI Cataloging Committee have found to be helpful:

  1. Evergreen Support: Important Evergreen information is often cross-posted to the Cataloging Listserv, but information about system problems appear here first and in greater detail.
  2. OCLC-CAT: Created for use by OCLC users, non-OCLC library catalogers can also subscribe. Although most posts address issues specific to OCLC, there are some discussions about MARC records useful to all catalogers.
  3. ALCTS-eforum (Association for Library Collections & Technical Services): Periodically hosts eforums on topics of interest to catalogers. Popular forums can produces hundreds of posts, like the recent one on RDA, but you can temporarily unsubscribe if a pending eforum is not of interest to you.
  4. INCOLSA/MCLS listservs: Get announcements about upcoming training and roundtables.
  5. OLAC (Online Audiovisual Catalogers): A discussion for catalogers of nonprint materials.

If there are any other cataloging related listservs you would like to recommend, please let me know or simply post them at
Originally published on October 15, 2010.

Tip #25: Helpful Websites

The Cataloging Calculator
This tool provides easy access to language codes, country of publication codes, geographical area codes, AACR2 abbreviations, etc.

Adding accented letters and special characters
Computing with Accents, Symbols, and Foreign Scripts
Use this tool to add diacritics to MARC records in Evergreen. Hold down the ALT key and type the numbers on the numeric keypad.
Originally published on February 26, 2010.

Tip #2: EI Training Manual and the OCLC Bibliographic Formats and Standards

The Evergreen Indiana Catalog Training Manual is online. Individual chapters in pdf format can be saved to your desktop or printed. takes you directly to the Training Manual.

A great online resource for cataloging that’s also FREE is the OCLC Bibliographic Formats and Standards You do not have to be an OCLC library to access this site. It’s so easy to use and contains a wealth of information. Click on the field group you have a question about (4xx, 8xx, etc.), then narrow your selection by using the links along the left side of the page.

Be sure to attend a Cataloging Roundtable Wednesday September 9 from 10:00 a.m. to 12 noon.   Two roundtables will be held that day – one at the Greenfield Public Library for Evergreen catalogers in the southern part of Indiana and the other at the Kendallville Public Library for those living in the north.  Registered attendees will earn one (1) LEU.   Register on Webjunction Indiana by clicking on the button for Indiana Calendar of Events.

Originally published on September 4, 2009.

See Also


MARC Fields