Posts Tagged ‘250’

Tip #152: Quick & easy fields to check before opening an Audiobook

When cataloging an audiobook, several fields in a bibliographic record can be checked and corrected before you even open the item. You may want to make a habit of checking these fields first.

Fixed field values that are true for every nonmusical sound recording:

  • Type = i
  • Blvl = m
  • Desc = a
  • TrAr = n
  • Part = n
  • LTxt = blank
  • FMus = n

Variable fields that can be reviewed and corrected before examining the audiobook:

  • Look for and delete ISBNs for any e-books
  • Delete any price in the 020 fields
  • Make sure the GMD “ [sound recording]” is in the 245 field, subfield h.
  • Delete any 250 field that says “Abridged” or “Unabridged” and put that information in a 500 note. (You can check later if the information is true.)
  • Check field order for 4xx and 5xx fields:
    1. 490 Series statement (“A Jesse Stone novel”)
    2. 511 Performer (“Read by _____” or “Performed by _________” )
    3. 500 Edition and history (“Unabridged.”
    4. 500 Physical description (“Compact discs”)
    5. 500 Series information (“Series numeration from author’s website”)
    6. 520 Summary
  • Add genre heading if missing: 655 07 $a Audiobooks. $2 lcgft

Originally published on October 12, 2012.


Tip #117: Fixed Field Change for Playaways

There’s been a change in the Form fixed field element that should be used for Playaways.

Instead of using an ‘s’ in this field, EI Catalogers should now code the Form fixed field ‘q’, which means ‘direct electronic’ (not requiring the use of a computer).

Most new Playaway records you import should already contain this updated coding, but check to be sure. If you attach to an older Playaway record already in Evergreen, there’s a good chance it contains the outdated Form field coding.

Other things to remember when cataloging Playaways:

  • Playaways are cataloged on the sound recording format. (Fixed field Type ‘i’ if a nonmusical sound recording)
  • The General Material Designator (GMD) is always [electronic resource].
  • The size in the 300 field is given in inches, not centimeters.
  • Information about batteries and earphones belongs in a 500 field, never the 300 field.
  • Always include a 655 field for “Audiobooks”. ( 655 _7 |a Audiobooks. |2 lcgft )
  • Don’t put “Unabridged” or “Abridged” in the 250 field unless the words “edition” or “version” are used on the device or container. Instead, put this information in a 500 field.
  • The form element in the fixed field is an “q”.

A sample Playaway record can be found on page 2.35-2.36 of the EI Cataloging Procedures Guide. This guide will soon be updated to reflect the new fixed field and 655 coding.
Originally published on January 20, 2012.


Tip #109: Blu-ray Cataloging reminders in Evergreen Indiana

More Evergreen libraries are expanding their videorecording collections to include Blu-ray discs.
Blu-ray videorecordings are cataloged much the same way as DVDs, with some important differences in the 007, 250 and 538 fields.

  1. The fifth space (or fourth letter) in the 007 physical characteristics field is always an ‘s’, to indicate a Blu-ray disc. (Although in Evergreen all the coding in the 007 field is strung together, in vendor records such as OCLC this position is viewed as subfield e.)
    Example:

    007 __ vd csaizq (for a Blu-ray disc)
    007 __ vd cvaizq (for a DVD)
  2. To help patrons spot a Blu-ray videorecording in the OPAC, catalogers should always add “Blu-ray version” to the 250 edition statement. If the exact words “Blu-ray edition” or “Blu-ray version” do not appear on the item or container, put the statement in brackets.
    Examples:

    250 __ [Blu-ray version]
    250 __ Blu-ray version.
    250 __ Special ed., [Blu-ray version]
  3. The 538 system details note is for a Blu-ray videorecording always identifies the material as a Blu-ray disc and advises that a special player is required.

    Example:

    538 __ Blu-ray disc, widescreen presentation; Dolby Digital, 1080p High Definition; requires Blu-ray player.

—Since DVDs and Blu-ray discs do not play on the same type of equipment and are formatted differently, they cannot share the same MARC record. Please do not attach a Blu-ray videorecording to a DVD record.
—The GMD for Blu-ray is [videorecording], the same as for a DVD. Do not use a GMD of [Blu-ray] in the 245 field.

Combo packs: If you receive the DVD and Blu-ray versions bundled together in a set, we suggest you repackage and circulate them separately so each can be attached to the correct MARC record. If each format does not have a unique ISBN, use the set ISBN and/or UPC code on both records but use subfield ‘z’ instead of ‘a’ in the 020 and 024 fields. Otherwise the two records may merge if a future deduplication project includes videorecordings.

More information about cataloging Blu-ray discs and Blu-ray/DVD combo packages can be found on pages 2.37 – 2.40 of the EI Cataloging Procedures Guide.
Originally published on November 11, 2011.


Tip #107: Cataloging Large Print Books in Evergreen

Bibliographic records for large print books can be identified by:

  • A ‘d’ in the Form fixed field,
  • the words ‘large print’ in parentheses following the pagination in the 300 field, and
  • a genre heading of “Large type books.”

Large print books should never be attached to bibliographic records for regular print books.

When editing a large print book record in Evergreen:

  1. Add a ‘d’ in the Form fixed field if it’s missing. Without this code, the record will not be included in advanced search results filtered for large print.
  2. If the item in hand states “large print version” or “large print edition”, add an edition statement in a 250 field.
  3. Add the words “(large print)” in parentheses following the pagination in the 300 field.
  4. Remove the “|h [text (large print)]” or similar GMD from the 245 field, if present.
  5. Remove any ISBNs for regular print books. Remember to remove the price from all 020 fields.
  6. Add a 655 genre heading of “Large type books”, if missing.

Example:

Form fixed field = d
245 10 $a Clara and Mr. Tiffany / $c Susan Vreeland.
250 __ $a Large print ed.
260 __ $a Waterville, Me. : $b Thorndike Press, $c 2011.
300 __ $a 659 p. (large print) ; $c 22 cm.
655 _0 $a Large type books.

It’s easy to add a 520 Summary note and subject headings to a large print record. Search for the regular print version in Evergreen and use the flat text editor to copy and past these fields into the large print record.

In Evergreen, we do not use a general material designation (GMD) for large print. Large print books are easily identified in the OPAC by the words “large print” in the 300 field.

The Library of Congress has not yet issued a genre/form authority record for large type books, so continue to use the coding shown above. Once large type books are added to the new thesauri, the second indicator will be a 7 instead of 0 and a subfield 2 followed by ‘lcgft’ will be added.

Cataloging large print materials in Evergreen is addressed on pages 2.28-2.29 of the Cataloging Procedures Guide. Genre headings are covered on page 2.25.
Originally published on October 28, 2011.


Tip #100: Edition Statement Tips (250 field)

Attaching to a 1st ed. record (250 field):

  • If you have an item that matches an existing Evergreen record in every way except that the existing record is for a 1st ed. and your item has no edition information, you can still attach your holding. (Do not delete the edition statement.)
  • If your item is a different edition involving a number (2nd ed.) or languages (Spanish ed.), geography (Midwest ed.) or content (Rev. ed., Student ed.), do not attach to the record with a 1st ed. statement.
  • If your item is a Book club ed. or pbk. ed., you can attach to a 1st ed. record but only if everything else in the record matches. Do not change the edition statement.
  • If you are able to attach to a 1st ed. record, be sure to add your item’s ISBN in a 020 field if not already present in the record.

Edition Statements on DVDs:

Unless the container or disc label uses the words “edition” or “version” when identifying the film as widescreen or standard, these are not edition statements. However, it this information is needed to
distinguish one record from another, you can add the information in the 250 but ONLY if:

  1. The information is put in brackets, such as [Widescreen], AND
  2. There really are multiple versions available. If the box says ‘widescreen’ but you are not aware of a standard or full frame version available, there is no need to put this information in the 250 field.

Other tips for the 250 field:

  • If a statement says “edition”, “issue”, “version”, “release”, “level”, or “update”, consider it an edition statement.
  • The 250 field is not repeatable, so if there is more than one edition statement on a resource, choose the most useful one for the 250 and enter the other statement as a 500 Edition and History Note.
  • Transcribe the edition statement as it appears on your item, but use AACR2 abbreviations – ed. for edition, rev. for revised, 2nd for second, and so on.
  • “Unabridged” is NOT an edition. This information belongs in a 500 field.
  • Never change the edition statement on a record you find in the Evergreen database.

Originally published on September 9, 2011.


Tip #38: Attaching to 1st Edition Records

If you have an item that matches an existing Evergreen record in every way except that the existing record is for a 1st ed. and your item has no edition information, you can still attach your holding. (Do not delete the edition statement.)

If your item is a different edition involving a number (2nd ed.) or languages (Spanish ed.), geography (Midwest ed.) or content (Rev. ed., Student ed.), do not attach to the record with a 1st ed. statement.

If your item is a different edition such as Book club ed. or pbk. ed., you can attach to a 1st ed. record but only if everything else in the record matches.

If you are able to attach to a 1st ed. record, be sure to add your item’s ISBN in a 020 field if not already present in the record.
Originally published on May 28, 2010.


Tip #33: Blu-ray Discs

Since DVDs and Blu-ray discs do not play on the same type of equipment and are formatted differently, they cannot share the same MARC record. The 538 System Details Note is different for each of these formats.
Examples:
Blu-ray:

538 Blu-ray disc, widescreen presentation; Dolby Digital, 1080p High Definition; requires Blu-ray player.

DVD:

538 DVD; region 1; anamorphic widescreen (2:35:1) presentation; Dolby Digital 5.1; NTSC.

To assist patrons in identifying which videorecordings are Blu-ray, please enter “[Blu-ray version]” in the 250 field of a Blu-ray MARC record:

250 Special ed., [Blu-ray version]

Other than the 250 and the 538 fields, the records for DVD and Blu-ray will look the same.
If you receive the DVD and Blu-ray versions bundled together in a set, please repackage them separately so each can be attached to the correct MARC record. If each format does not have a unique ISBN, use the set ISBN and/or UPC code on both records.
More information about cataloging Blu-ray discs and Blu-ray/DVD combo packages can be found on pages 2.36 – 2.40 of the EI Cataloging Procedures Guide.
Originally published on April 23, 2010.


Tip #28: Audiobook Records—Library vs. Trade Editions

Obsolete: See Tip #184 Library & Trade Edition Audiobooks on One Record

When a library and a regular edition of a book on CD or cassette is available, each edition should be on a separate MARC record in accordance with cataloging rules for edition statements. This is true even if the two editions are identical except for the ISBN and the edition statement.
Keeping the two editions on separate records makes it easy for libraries to determine whether or not they have a library edition, which may qualify for discounted or free disc or cassette replacement.
Each edition will have its own ISBNs which should be recorded in the 020 fields. There will generally be no edition statement for the trade edition. (Remember, “Unabridged” and “Abridged” are not edition statements!) However, there should be a 250 field in the MARC record for the library edition since in most cases it does appear on the container.
You may find that some records have ISBNs for both editions. When importing records, be sure to select the correct record based on the edition statement and delete the ISBNs for the edition which do not apply to your item.

If a record already exists in Evergreen with the ISBNs for both editions:

  1. First determine whether the record is for the regular or library edition. This may be difficult, since the existing record may have been edited and no longer contain the right edition statements. Doing a Z39.50 search for each ISBN for comparison can be helpful.
  2. Once you know which edition the record was intended for, delete the ISBNs for the other edition and make sure the edition statement is correct.
  3. If the record in Evergreen is the right one for your item, add your holding. If not, import the correct record, delete any incorrect ISBNs, and attach your holding.
  4. Notify any libraries who have holdings on the record you changed so they can check their items and make sure they are attached to the correct record.

More complete instructions with examples on this topic will soon be added to the EI Cataloging Procedures Guide.
Originally published on March 19, 2010.


Tip #24: Cataloging Large Print Books in Evergreen

A correct MARC records for a large print book contains the following elements:

  • A ‘d’ in the Form fixed field
  • The words ‘large print’ in parentheses following the pagination in the 300 field
  • A genre heading of “Large type books.”

Example:

Form fixed field = d
245 10 |aSkeleton Hill / |cPeter Lovesey.
300 __ |a573 p. (large print) ; |c23 cm.
655 _0 |aLarge type books.

In Evergreen, we do not use a general material designation (GMD) for large print. If you find a GMD for large print in a 245 field, please delete it.

If the item in hand states “large print version” or “large print edition”, add an edition statement in a 250 field:

250 __ Large print ed.

Cataloging large print materials in Evergreen is addressed on page 2.26 of the Cataloging Procedures Guide.
Originally published on February 19, 2010.


Tip #13: Edition Statements

If your item in hand contains no edition statement, you can still attach it to a record displaying ‘1st ed.’ in the 250 field if everything else matches. If the ISBN for your item is not already on the record, be sure to add it in an 020 field.

If, however, your item in hand indicates it is a later edition (2nd, 9th, 25th anniversary, etc.), do not attach to the 1st ed. record, even if everything else looks the same.

Please do not change the edition statement on a record you find in the Evergreen database. If you’re updating your collection with a newer edition, you’ll need to delete your holding for the older edition and then find a different record with the correct edition statement and attach the new item to that record. This is true even if all other information in the record appears the same because other libraries may still own holdings for the older edition.

Other tips for the 250 field:

  • If a statement says “edition”, “issue”, or “version”, then consider it an edition statement.
  • The 250 field is not repeatable, so if there is more than one edition statement on a resource, choose the most useful one for the 250 and enter the other statement as a 500 Edition and History Note.
  • “Unabridged” is NOT an edition. This information also belongs in a 500 field.

Originally published on November 20, 2009.



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