Posts Tagged ‘260’

Tip #157: Dates on a DVD bibliographic record

Three dates are important when cataloging DVDs: publication date, copyright date, and the original production date.

Only one date is used in the 260 field of a DVD record. The preferred date is the publication date. If none is found, use the copyright date.

  • To find the publication date, look for the latest date on the DVD packaging. You can use any date you find, even the one for layout and design. Then assume this date is the publication date. Put it in brackets in the 260 field because you are just assuming it’s the publication date and don’t know for sure.
  • If you can’t find a publication date, look for a copyright date on the disc surface. It will be preceded by the copyright symbol.

The original production date should always be given in a 500 note.

Coding the fixed fields:

  • If a DVD contains the same material as the original film released in the theaters or shown on TV, then both the date used in the 260 field and the original release date shown in the 500 field belong in the fixed fields. Date1 is the date used in the 260 field and Date2 is the original production date given in the 500 note. The date type (DtSt) is a ‘p’ because the content is identical to the original work but the medium is different (video instead of the original film). When deciding if this rule applies, you can ignore the addition of minor elements such as trailers or biographical notes. Old movies release with the original trailers as the only ‘bonus feature’ would fall in this category.
  • If there is a change in content, then the item is considered a new work and only one date, the publication or copyright date shown in the 260 field, belongs in the fixed field. The date type (DtSt) in this case would be a ‘s’. Most anything is considered a change in content, and almost all current DVD releases fall into this category. Interviews, commentaries, “Making of…” features make the DVD a separate work from the original. Even the addition of closed-captioning is considered significant enough of a change in content.

Examples:

245 00 |a How green was my valley |h [videorecording] / |c Twentieth Century-Fox ; directed by John Ford.
260 __|a Beverly Hills, Calif. |b Fox Video, |c c1993.
500 __|a DVD release of the 1941 motion picture.
500 __|a Includes original theatrical trailer and rare Movietone news footage.
Fixed fields: DtSt = p Date1 = 1993 Date2 = 1941

245 00 |a Sherlock Holmes |h [videorecording] : |b a game of shadows / |c Warner Bros. Pictures presents ; in association with Village Roadshow Pictures ; a Silver Pictures production ; in association with Wigram Productions ; a Guy Ritchie film ; written by Michele Mulroney & Kieran Mulroney ; produced by Joel Silver… [et al.] ; directed by Guy Ritchie.
260 __ |a Burbank, Calif. : |b Warner Home Video, |c [2012]
500 __ |a DVD release of the 2011 motion picture.
500 __ |a Special features: Sherlock Holmes and Dr. Watson: a perfect chemistry ; Moriarty’s master plan unleashed ; Holmes a vision on steroids.
Fixed fields: DtSt = s Date1 = 2012 Date2 = blank

Originally published on November 16, 2012.


Tip #154: Place of publication (260 field, subfield ‘a’)

When cataloging in Evergreen, the place of publication almost always means the city of publication. Transcribe the place of publication as it appears on the resource.

For clarification, you can add a qualifier such as state or country. If the qualifier does not appear on your item, put it in brackets. Use the Cataloging Calculator to look up the AACR2 abbreviation.

If the postal abbreviation is used on your resource, you can use that instead of the AACR2 abbreviation.

Examples:

260 |a New York :
260 |a Brighton, Colo. : (AACR2 abbreviation for Colorado)
260 |a Parker, CO : (Okay to use the postal code abbreviation because it was used on the item)
260 |a Dortmund [Germany] : (In brackets because the country name was not on the item)

Note there is always a space before the colon.

Sometimes multiple places of publication are listed on the title page. If a United States location is on the list, but not first, always enter the first place given in the 260 and then add the U.S. location in a second subfield ‘a’.

If, for example, the title page reads:

Dorling Kindersley
London, Toronto, New York

Your record should look like:

260 |a London ; |a New York : |b Dorling Kindersley, |c 1993.

(A second subfield ‘a’ is always preceded by a semicolon.)

If there are multiple locations listed and the United States is first, you do not need to list any other locations.

If the place of publication does not appear on your item but you’re pretty sure of the location, put it in brackets with or without a question mark. If you really don’t know where it was published, enter [S.I.]:

260 |a [United States?]
260 |a [S.I.] :

If the item has not been published, do not even enter a subfield ‘a’. You can just enter the date in a subfield ‘c’:

260 |c 2010.
260 |c [2009?]

Remember, the place of publication in the 260 field must match the Ctry code in the fixed fields. If there is more than one subfield ‘a’, enter the code for the first place listed. If the place of publication is unknown, enter ‘xxu’. You can find the Ctry codes by using the Cataloging Calculator and selecting the Country Codes search option.
Originally published on October 27, 2012.


Tip #148: Date1, Date2 and Dtst fixed fields for a book MARC record

If the book you are cataloging has a publishing date, it goes in the Date1 slot of the fixed field.

If you can’t find a publication date on the item, then put the copyright date in the Date1 field.

If both the publication date and copyright appear on the item, and the dates are different, then you have the option of putting the publication date in Date1 and the copyright date in Date2 OR just using the publication date in Date1 and leaving Date2 blank. Most catalogers these days choose to only use the publication date even if both dates are available. However, if you think both dates might be important to patrons and staff, don’t hesitate to add the copyright date to the record. It’s up to you.

Information in the fixed fields are a reflection of what is found in the variable fields. This means that if you choose to put both the publication date and copyright date in the 260 field, then you should also use both dates in the fixed fields. It also means that you can’t add the copyright date to the fixed fields unless you also add the date to the 260 field.

Whether or not you use one date or two determines how the DtSt fixed field is coded:

  1. If you only use one date (either copyright or publication), then the DtSt fixed field is coded ‘s’, for single date.
  2. If you use both the publication and copyright dates, which means there’s a date in both the Date 1 and Date 2 fields, then the DtSt fixed field is coded ‘t’.

One more thing: If the record already has both dates in the 260 and the fixed fields are coded correctly, you should not change it even if you think just the publication date is necessary. The cataloger before you must have thought having both dates was important.
Originally published on September 14, 2012.


Tip #124: Matching up the Fixed and Variable Fields in a MARC record

The codes in the fixed fields of a MARC record correspond with the data contained in the record’s variable fields.

This means that when you change dates or add information in one of the variable fields, you need to also change the coding or dates in the fixed field grid.

Here are some basics:

  • If you change the place of publication in the 260 field, change the Ctry fixed field to match.*
  • If you change the publication or copyright date in the 260 field, also change the Date1 fixed field.
  • If you add or remove illustration information in the 300 field subfield ‘b’, code the Illus fixed field to match.**
  • If you find plates in a book and add it to the 300 field subfield a (example: [8] p. of plates), add a ‘f’ in the Illus fixed field.
  • If you change the time for a videorecording in the 300 field, change the Time fixed field.
  • If you add or remove a 500 field saying the book has an index, change the Indx fixed field (0 = no index ; 1 = contains an index)
  • If you add or remove a 504 field saying the book contains bibliographic references, add or remove the ‘b’ in the Cont fixed field.
  • If you add or change a 521 (Target Audience) field on a DVD record, code the Audn field to match, remembering that code ‘e’ is only used for R-rated material.

A note about dates: If you use multiple dates in the variable fields, you may need to change the Date 1 and Date 2 fields as well as the DtSt fixed field***. Remember, too, that the dates in the fixed fields can come from any variable field, not just the 260.

*Not sure of the Ctry codes for states and foreign countries? Use the Cataloging Calculator and search country codes.
**Can’t remember all the Ilus codes? Bookmark or print the OCLC Fixed Fields: Illustrations page.
***Not sure how to code the DtSt field? Check OCLC Bib Formats & Standards
Originally published on March 9, 2012.


Tip #108: Cataloging Equipment as Realia

Libraries that circulate AV or other equipment to patrons, staff, or departments can easily create Equipment records in Evergreen. Tape recorders, CD players, projectors, screens, Kindles and Nooks are examples of equipment often cataloged.

To get started, load the Realia MARC record template: Click ‘Cataloging’ on the toolbar, then select ‘Create New Marc Record’. Use the pull-down to load the K_realia template.

Note that the fixed field Type code is r. This causes a yellow box icon to display in the OPAC to symbolize a three dimensional object. The template already has the necessary GMD ‘[realia]’ typed in the 245, subfield h.

Name the piece of equipment in the 245 and fill in as many of the other variable fields as appropriate. If known, use the 260 field for the place and date of manufacture and the name of the manufacturer. Include accompanying materials such as cables and adapters in the 300 field, subfield e. Use a 028 field for the model number. Add 500 notes for more detailed descriptions and other information.

In the 599 field, type EQUIPMENT RECORD in all caps.

When the record is complete, click ‘Create record’. In the Copy editor, select ‘realia’ as the circulation modifier. Under ‘Circulate as Type’, select ‘r-Three-dimensional artifact or naturally occurring object’.

If the equipment circulates to your patrons, make the record visible in the OPAC. However, if the equipment only circulates to staff or departments, or doesn’t circulate at all, be sure to select ‘No’ for ‘OPAC Visible?’ Although the record will not appear in the OPAC, your staff will still ‘see’ the record in the staff client.

Example:

028 51 $a RP3504-A $b RCA
028 51 $a U060020D12 $b Audiovox
245 00 $a Portable cassette recorder and player |h [realia].
260 __ $a Taiwan: $b RCA, $c 2007.
300 __$ a 1 personal portable recorder and cassette player in plastic container 10 1/2 x 7 x 2 1/2 in. + $e 1 adapter, 1 microphone, 1 user manual.
538 __$ a Adapter is an Audiovox class 2 power supply.
500 __$ a Includes 120 minute dictating cassette. Batteries are not included.
500 __$ a Recorder model #RP3504-A ; adapter model #U060020D12.
599 __$ a EQUIPMENT RECORD.

If you are cataloging a Kindle, Nook, or other electronic reader, first check Evergreen for an existing record. If there isn’t one, try searching on the ISBN or UPI number to see if one is available for import before creating an original record.

You can use the realia record template for other items your library circulates such as puzzles, puppets, rock collections and games.
Originally published on November 4, 2011.


Tip #77: Copyright dates in the 260 field

If the copyright date is used in the 260 field, it must be preceded by a ‘c’.

Don’t assume a publication date just because the copyright date is the current year. Unless there is truly a publication date on the item, put a ‘c’ before the date to indicate the copyright date is being used.

Remember the copyright date is only given in the 260 field if the publication date does not appear on the item. The publication date can be on the title page, near the publisher name (The History Press 2010), part of the edition statement (1st American edition 2009) or on the t.p. verso in a publication statement (Published 2011).
Never use the printing date in the 260 unless there is no copyright date or publication date.

Examples:

260 __ |a New York : |b Grove Press, |c c2008. (copyright date – use if there is no publication date)
260 __ |a New York : |b Harper, |c 2010. (publication date- always the first choice)
260 __ |a Charleston, SC : |b History Press, |c [2011] (printing date, always in brackets, use only if there are no other dates on the item)

See Tip of the Week #9 (10-23-09) for another explanation of the date to use in the 260 field.
Originally published on March 25, 2011.


Tip #41: Place of Publication

When cataloging in Evergreen, the place of publication almost always means the city of publication. Transcribe the place of publication as it appears on the resource.
For clarification, you can also add a qualifier such as state or country. If the qualifier does not appear on your item, put it in brackets. Use the Cataloging Calculator to look up the AACR2 abbreviation.
If the postal abbreviation is used on your resource, you can use that instead of the AACR2 abbreviation.
Examples:

260 |a New York :
260 |a Brighton, Colo. : (AACR2 abbreviation for Colorado)
260 |a Parker, CO : (The postal code abbreviation was used on the item)
260 |a Dortmund [Germany] : (The country name was not on the item)

If more than one place is given on your item and the US location is not named first, enter the first place named, then add the US location in another subfield ‘a’. Note the punctuation:

260 |a Toronto, Ont. ; |a New York :

If the place of publication does not appear on your item but you’re pretty sure of the location, put it in brackets with or without a question mark. If you really don’t know where it was published, enter [S.I.]:

260 |a [United States?]
260 |a [S.I.] :

If the item has not been published, do not even enter a subfield ‘a’. You can just enter the date in a subfield ‘c’:

260 |c 2010.
260 |c [2009?]

Remember, the place of publication in the 260 field must match the Ctry code in the fixed fields. If there is more than one subfield ‘a’, enter the code for the first place listed. If the place of publication is unknown, enter ‘xxu’. You can find the Ctry codes by using the Cataloging Calculator and selecting the Country Codes search option.
Originally published on June 25, 2010.


Tip #35: Original Cataloging—Vertical Files

Vertical files created at your library can be cataloged in Evergreen. Use the K-level book template and fill as many fields that you wish to.

There is no set standard in Evergreen Indiana as to what should be included in vertical records since they are K-level records. However, the more information in the record, the more keywords are created to assist your patrons in locating the material in the OPAC.

Things to consider:

  • You may want to include a 260 field to indicate the date the vertical file was created.
  • Decide if you want to include a 505 content note. If the materials in the file are subject to change, this may not be a good idea unless you plan to update the record regularly.
  • Add a 599 field for Vertical file.
  • Be sure to add at least one LCSH subject heading.

Here’s a sample of a vertical file MARC record:

008070101s2010 e 0 0 0 eng d
043. |a n-us-in
092 . |a H VF Acc
245 00.|a Accidents. |p Hendricks County, 2005 |h [vertical file]
260 |c [2010]
300. |a 1 manila folder ; |c 24 x 38 cm.
599 . |a Vertical file record.
650 0. |a Accidents |z Indiana |z Hendricks County.

Originally published on May 7, 2010.


Tip #9: Publication Dates

Whether or not the publication date in field 260 |c has a ‘c’ in front of it depends on whether or not you are using the copyright date.

If the item in hand has a publishing date, then that date should be used, without a ‘c’ in front of the date. If the only date you can find on the work is the copyright date, then that date should be in the 260 field with a ‘c’ in front.

Publishing dates can appear on the title page (William Morrow 2007), or part of the edition statement on the t.p. verso (1st edition 2009). If you can’t find a publishing date, then use the copyright date. Remember a printing date is not a publishing date or a copyright date.

If you have both a publishing date and a copyright date, you can just use the publishing date. If the dates are different and you want to use both dates, you can. Just be sure to include both dates in the fixed fields and use ‘t’ for the Date Type instead of ‘s’.

If the only date you can find is a printing date, then use that date, but put it in brackets.

Publishing date:

260 |aNew York : |bHarperCollins, |c2008.

Copyright date:

260 |aNew York : |bKensington Books, |cc2005.

Both dates (optional):

260 |aNew York : |bPenguin Books, |c2009, c2008.

Printing date:

260 |aNew York : |bBerkley Books, |c[2009].

There’s a handy table explaining what dates to use when on the 260 page of the OCLC Bib Formats and Standards at http://www.oclc.org/bibformats/en/2xx/260.shtm Among other things, it explains how to catalog a book with copyright renewal dates.
Originally published on October 23, 2009.



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