Posts Tagged ‘300’

Tip #177: Using (and not using) brackets in an RDA record

In the Statement of Responsibility (245 |c): In AACR2, any part of the statement of responsibility that was not taken from the chief source of information had to be placed in brackets and the source given in a 500 note field. In RDA, you only need to use the brackets if the statement of responsibility is taken from someplace other than the resource itself. The preferred source for the statement of responsibility is the source of the title proper, but you can also get the information from elsewhere on the resource and still not have to put the statement in brackets or reference the source in a 500 note field.

If supplying a date of publication or production (264 |c): If the publication or production date is not clearly stated on the resource, you can ‘supply’ the date, if you’re sure of it, and put it in brackets.


264 _1 |a New York : |b Harper, |c [2013]

When describing unnumbered pages in the 300 field: Do not use brackets when noting pagination. Instead, use the words “unnumbered pages”

300 __ |a 174 pages, 16 unnumbered pages of plates : |b illustrations, maps; |c 25 cm

When supplying series numeration not found on the resource (490 |v): Continue to put this information in brackets, just like in AACR2, and add a 500 note identifying the source.

490 1_ |a A home repair is homicide mystery ; |v [16]

Originally published on April 26, 2013.

Tip #173: Ending punctuation in the 300 field of a RDA record in Evergreen Indiana

Field 300 may end in no punctuation, may end in a right parenthesis, or may end in a period when either the last element is an abbreviation (“cm” and “mm” are not treated as abbreviations) or a 490 field is present in the record.

We never used to have to think much about the ISBD rules for this field until RDA because most 300 fields ended with a period anyway (the abbreviation “cm.” or “in.”). However, ‘cm’ is not considered an abbreviation in RDA, so now we have to be careful.


300 __ 287 pages : |b color illustrations ; |c 24 cm (no 490, so no period)

300 __ 12 sound discs (approximately 14 hrs.) : |b digital ; |c 4 ¾ in. (490 may or may not be present- it doesn’t matter here)

300 __ 821 pages, 16 unnumbered pages of plates : |b illustrations ; |c 25 cm. (period because a 490 field is present)
490 1_ World at war

300 __ 1 sound disc : |b digital ; |c 4 ¾ in. + |e 1 booklet (no 490, so no period)

300 __ 338 pages ; |c 30 cm + |e 1 sound disc (digital ; 4 ¾ in.). (490 present)
490 1_ Senior fitness guides

Note: Abbreviations for duration and dimensions are allowed in RDA.

The reasoning behind this period/no period business has to do with areas of description in an ISBD display. Because the series statement and physical description are part of the same ‘paragraph’, a period is needed after the 300 to separate it from the 490 in the display. If there is no 490 field, then the 300 field is in a paragraph by itself and needs no ending punctuation.
Originally published on March 29, 2013.

Tip #168: Large print books cheat sheet

A correct Evergreen Indiana MARC record for a large print book contains the following elements:

  • A ‘d’ in the Form fixed field (used for filtered searching)
  • The words ‘large print’ in parentheses following the pagination in the 300 field
  • A genre heading of “Large type books.”


245 10 |a Skeleton Hill / |c Peter Lovesey.
300 __ |a 573 p. (large print) ; |c 23 cm.
655 _0 |a Large type books.
Form fixed field = d

245 10 |a No easy day : |b the autobiography of a Navy SEAL : the firsthand account of the mission that killed Osama bin Laden / |c Mark Owen ; with Kevin Maurer.
300 __ |a 381 pages (large print) : |b illustrations (some color), maps ; |c 24 cm
655 _0 |a Large type books.
Form fixed field = d

In Evergreen, a general material designation (GMD) for large print is never used. If you find a GMD for large print in a 245 field, please delete it.

If the item in hand states “large print version” or “large print edition”, add an edition statement in a 250 field:

(AACR2) 250 __ |a Large print ed.
(RDA)     250 __ |a Large print edition.

Originally published on February 22, 2013.

Tip #167: Book measurements in the 300 field

If not already in the MARC record, be sure to add the dimensions of a book in the 300 field, subfield c. This information is often missing in a CIP or on-order record.

Book dimensions are always given in whole centimeters.

When measuring the size of the book being cataloged, always round up to the higher centimeter rather than rounding down to the lower one. If a book measures 24.1 centimeters on your ruler, the height of the books should be recorded as 25 cm. in the 300 subfield c.

The reasoning behind this cataloging rule is the following: If the library’s book shelves are set at 24 centimeters, a book measuring 24.1 centimeters would not fit on the shelf. It would have to be shelved in a location where the book shelves were set at 25 centimeters or higher.

The first dimension given is always the height of the book. Include the binding in the measurement.


300 __ |a 328 p. ; |c 22 cm. (AACR2)
300 __ |a 328 pages ; |c 22 cm (RDA)

Subfield c is always preceded by a semicolon.

If the width of the book is greater than the height, or if the width of the book is less than half of the height, give both the height and width in subfield c.


300 __ |a vi, 186 p. ; |c 18 x 27 cm. (AACR2)
300 __ |a 467 pages : |b color illustrations ; |c 22 x 9 cm (RDA)

FYI: You may attach your holding to a record even if the dimensions are one or two centimeters off from your item in hand. Don’t change the record, just attach your holding.
Originally published on February 15, 2013.

Tip #162: Cataloging MP3 Audiobooks (AACR2)

A bibliographic record for a MP3 audiobook is very similar to a record for an audiobook on CD.

Differences are in the 300, 500, and 538 fields where the format is identified as MP3 and the system requirements are explained. A second 655 field is added to a MP3 bib record to further identify the record as for a MP3 recording.

The GMD for a MP3 record is [sound recording], the same GMD used for an audiobook on CD. Please follow AACR2 rules and do not customize the GMD into something like “sound recording, MP3”.

Patrons and staff can easily identify a MP3 record in the OPAC by looking at the 300 field. Most libraries also help their patrons spot MP3s by using call numbers like “MP3 CDBOOK” or “MP3 AUDIO”.
Here is a partial bib record (in correct field order) for a typical MP3 audiobook:

100 1_ |a Berenson, Alex.
245 14 |a The midnight house |h [sound recording] / |c Alex Berenson.
260 __ |a Prince Frederick, MD : |b Recorded Books, |c p2010.
300 __ |a 1 sound disc (11 hr.) : |b digital, MP3 ; |c 4 3/4 in.
538 __ |a System requirements: CD/MP3 player or PC with MP3-capable software.
511 0_ |a Narrated by George Guidall.
500 __ |a Unabridged.
500 __ |a Compact disc, MP3 format.
520 __ |a CIA agent John Wells is called in when a former agent and an army vet are gunned down. Tied to an interrogation squad that targeted the world’s most dangerous jihadists, the victims prove just the tip of the iceberg in a deadly case of global intrigue.
650 _0 |a Intelligence officers |vFiction.
655 _7 |a Audiobooks. |2 lcgft
655 _0 |a MP3 (Audio coding standard)
700 1_|a Guidall, George.

Originally published on January 11, 2013.

Tip #158: The 300 field of an RDA book record

One field you’ll want to check when working with RDA bibliographic records is the 300 field. Here’s some tips for editing the 300 field of a book RDA record:

  • Record measurements in centimeters, just like in AACR2. However, in RDA, ‘cm’ is considered a symbol, not an abbreviation, so there’s no period.
  • The rules for whether or not there’s a period at the end of the 300 field are a bit strange. If there is no 490 field in the record, the 300 field does not end in a period. If there IS a 490 field, then the 300 field gets a period.
  • Remember there are no abbreviations in RDA, so spell out ‘illustrations’, ‘portraits’, ‘color’, ‘genealogical tables’, etc.
  • If there’s plates in the book, you don’t have to put the number of pages in brackets. Instead, use the phrase, “__ unnumbered pages of plates”.

Here are some examples:

300 __ |a 135 pages ; |c 24 cm (no 490 field in record)

300 __ |a iv, 197 pages ; |c 22 cm.
490 1_ |a A Repairman Jack novel ; |v [5]

300 __ |a 32 pages : |b colored illustrations ; |c 26 cm

300 __ |a 375 pages, 8 unnumbered pages of plates : |b maps (some color), photographs ; |c 22 cm
Originally published on November 30, 2012.

Tip #145: Three things to check for in a MARC record for a Graphic Novel

  1. The Cont (nature of contents) fixed field should contain the code ‘6’ for comics/graphic novels. You can have up to 4 codes in this field, so even if another code is present you can add the 6. Remember that because there are 4 slots in this field, you’ll need to key in spaces for any slots you don’t use to get your changes to save correctly.
  2. The description in the 300 field, subfield ‘b’ should always include the words “chiefly ill.” or “chiefly col. ill.” so that the patron knows that the book is primarily illustrations. Check the Ills (illustrations) fixed field to make sure the information about illustrations expressed in the 300 field is coded there.
  3. The record should have a 655 genre heading for graphic novels. It looks like:
    655 _0 |a Graphic novels.

NOTE: Occasionally while cataloging graphic novels, you’ll find a an old MARC record with a code of ‘c’ in the LitF (Literary Form) fixed field. This code is now obsolete and should be replaced. Change it to a different LitF code such as 1 for fiction or 0 for nonfiction.
Originally published on August 10, 2012.

Tip #144: Punctuation reminders for the 300 field

Punctuation between the subfields in the 300 field is determined by the subfield that follows the punctuation, not the subfield where the punctuation is actually located. This means that subfield “a” may end in either a colon or a semicolon, depending on whether or not it is followed by a subfield “b”.

Here are the rules:

  • Subfield b is always preceded by a colon (: ‡b)
  • Subfield c is always preceded by a semicolon ( ; ‡c)
  • Subfield e is always preceded by a plus sign (+ ‡e)

Some examples:

300 ‡a 272 p. : ‡b col. ill., col. maps ; ‡c 28 cm. (A colon is used after the pagination because it is followed by a subfield b)
300 ‡a 548 p. ; ‡c 28 cm. (A semicolon is used after the pagination because it is followed by a subfield c)
300 ‡a xvi, 338 p. : ‡b ill. ; ‡c24 cm. + ‡e 1 sound disc (digital ; 4 3/4 in.)


  • Be sure to leave a space before the punctuation mark. Example: 28 p. (space) : ‡b geneal. table (space) ; ‡c 24 cm.
  • If you note maps, plates, charts, or other physical details in the 300, don’t forget to code them in the Ills (illustrations) Fixed Field.

Originally published on August 3, 2012.

Tip #135: CIP Record Reminders

CIP (Cataloging In Publication) MARC records require more than the usual amount of editing when importing them into Evergreen. These records were created without the actual item in hand so information is often missing or incorrect. CIP records can be easily recognized by the “8” in the Encoding Level (ELvl) fixed field.

Records already in Evergreen that were one time CIP records may not have been carefully edited so be sure to examine them closely for missing or incorrect information.

When editing a CIP record:

  • Make sure the title in the 245 field matches the information on the title page. There may be subtle differences that can be easily overlooked. Subtitles may be totally different or nonexistent.
  • Check the order of the authors in the statement of responsibility (245, subfield c). Remember changes here affect the 100 and 700 fields.
  • Always delete the 263 field. This was the projected publication date, so it’s no longer important.
  • Complete the pagination, illustration, and dimension fields in the 300 field. Until the book was actually published, there was no way to know this information, so this field is always blank except for “p. cm.”.
    Remember to put the information in appropriate subfields (|a for pagination, |b for illustrations, and |c for dimensions). Don’t forget punctuation, and remember anything indicated in subfield ‘b’ needs to be reflected in the Illustrations (Ills) fixed field.
  • Add edition and series information (if applicable).
  • Add page numbers for the bibliographic references in the 504 field (if applicable).
  • Check the contents listed in the 505 (if applicable).
  • Replace the “8” in the Encoding Level (ELvl) fixed field with a “K” to reflect the new level of cataloging, or you can just leave the field blank. If you leave it blank, remember you need to create a space in the field to replace the 8, otherwise the change won’t “take”.

Don’t be misled by title and other information in the CIP portion of the title page verso. The MARC record should be based on the actual item.
Originally published on June 1, 2012.

Tip #132: Adding information about plates to a MARC record

Illustrations, portraits, photos, maps and facsimiles in books are sometimes printed on special pages called plates. Although found in all kinds of books, plates are most often used in nonfiction titles, particularly biographies.

Plates traditionally appear in groups of 8, 16, 24, or 32 pages, but can also be spread out in single pages throughout a book. Sometimes there’s two groups of plates, and every once in a while a book will have an odd number of plates.

Plates are not counted in the books regular pagination. So a big clue as to whether or not you have plates and not just illustrated pages is to see if the page numbering for the rest of the book skips the illustrated pages.

Plates are rarely numbered, but if they are, the numbering is independent of the rest of the book.

Plates are usually printed on a higher quality paper, but not always.

Plates printed on both sides are called pages. If one side is blank, they’re called leaves.

Information about plates should to be included in the bibliographic record’s 300 field, subfield ‘a’. This information is often missing (and is never included in a CIP record), so you should always check for plates and add the information when appropriate.

If unnumbered (and they usually are), always count the pages or leaves of plates. Put that number in brackets in the record since the numbers don’t actually appear in the book.

Since plates contain some sort of illustration, there will always be a subfield ‘b’ for the 300 field when you have a book with plates. In addition to the coding associated with the type of illustrations, a record for a book with plates must also have an ‘f’ in the Illustration (Ills) fixed field.

Here’s some examples of 300 fields and the corresponding Illustration (Ills) fixed field:

300 __ |a 273 p., [16] p. of plates : |b col. ill., maps ; |c 24 cm.
Ills fixed field: abf

300 __ |a iv, 438 p., [8] leaves of plates : |b maps, ports. ; |c 25 cm.
Ills fixed field: bcf

300 __ |a 179 p., 24 p. of plates (some folded) : |b maps, photos. ; |c 24 cm.
Ills fixed field: bfo

Remember when adding the fixed field codes that the Ills field is 4 spaces long, so in order for the codes to ‘stick’ in Evergreen you’ll need to fill the entire field with either codes or spaces. For example, if your codes are ‘abf’, you’ll need to type a-b-f-space and if your codes are ‘af’, you’ll need to type a-f-space-space.
Originally published on May 11, 2012.

See Also


MARC Fields