Posts Tagged ‘511’

Tip #152: Quick & easy fields to check before opening an Audiobook

When cataloging an audiobook, several fields in a bibliographic record can be checked and corrected before you even open the item. You may want to make a habit of checking these fields first.

Fixed field values that are true for every nonmusical sound recording:

  • Type = i
  • Blvl = m
  • Desc = a
  • TrAr = n
  • Part = n
  • LTxt = blank
  • FMus = n

Variable fields that can be reviewed and corrected before examining the audiobook:

  • Look for and delete ISBNs for any e-books
  • Delete any price in the 020 fields
  • Make sure the GMD “ [sound recording]” is in the 245 field, subfield h.
  • Delete any 250 field that says “Abridged” or “Unabridged” and put that information in a 500 note. (You can check later if the information is true.)
  • Check field order for 4xx and 5xx fields:
    1. 490 Series statement (“A Jesse Stone novel”)
    2. 511 Performer (“Read by _____” or “Performed by _________” )
    3. 500 Edition and history (“Unabridged.”
    4. 500 Physical description (“Compact discs”)
    5. 500 Series information (“Series numeration from author’s website”)
    6. 520 Summary
  • Add genre heading if missing: 655 07 $a Audiobooks. $2 lcgft

Originally published on October 12, 2012.


Tip #88: Statement of Responsibility for DVDs

The credits on a DVD container can go on forever, so catalogers have to decide whose name gets to go in the 245 subfield c and who winds up in the 508 note field when cataloging DVDs.

The general rule is that the director, producer and writer/screenwriter go in the statement of responsibility. However, if someone else has a major role in creating the film, such as the director of animation for an animated film, the songwriter for musicals, or the choreographer for ballet, they can also be included in the 245. The sponsor (‘Moneybags Inc. presents’) and production company (‘an XYZ production’) are assumed to have creative responsibility so they belong in the 245, too. The production company and, if applicable, sponsor are listed first, followed by the directors, producers, and writers in the order given on the source. Companies and individuals listed in the 245 should be traced with a 7xx field.

Anyone with creative input other than the cast that seems important can be put in a 508 (Credit Note). Don’t include everyone else who is listed on the container, just the more important. For instance, list the director of photography but not the camera operators. Names appearing in a 508 are not usually traced.
The ‘Rule of Three’ applies to the 245 field: if more than 3 persons or bodies perform the same function, list only the first followed by ‘…[et al.]’. If the others listed are well known and you think should be included in the record, you can put them in the 508. The ‘Rule of Three’ doesn’t apply to the 508 field.
The cast members whose names dominate the list on the container go in the 511 field (Performer Note). Narrators and hosts go in this field, also. If you’re listing cast members, the first indicator is a 1, if listing narrators or hosts, use a 0.

In the bib record, the 511 field appears above the 508. (They are not in numerical order.)

See Tip of the Week #14 (Nov. 2009) for a 5xx field order cheat sheet for DVDs.
Originally published on June 10, 2011.



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