Posts Tagged ‘520’

Tip #152: Quick & easy fields to check before opening an Audiobook

When cataloging an audiobook, several fields in a bibliographic record can be checked and corrected before you even open the item. You may want to make a habit of checking these fields first.

Fixed field values that are true for every nonmusical sound recording:

  • Type = i
  • Blvl = m
  • Desc = a
  • TrAr = n
  • Part = n
  • LTxt = blank
  • FMus = n

Variable fields that can be reviewed and corrected before examining the audiobook:

  • Look for and delete ISBNs for any e-books
  • Delete any price in the 020 fields
  • Make sure the GMD “ [sound recording]” is in the 245 field, subfield h.
  • Delete any 250 field that says “Abridged” or “Unabridged” and put that information in a 500 note. (You can check later if the information is true.)
  • Check field order for 4xx and 5xx fields:
    1. 490 Series statement (“A Jesse Stone novel”)
    2. 511 Performer (“Read by _____” or “Performed by _________” )
    3. 500 Edition and history (“Unabridged.”
    4. 500 Physical description (“Compact discs”)
    5. 500 Series information (“Series numeration from author’s website”)
    6. 520 Summary
  • Add genre heading if missing: 655 07 $a Audiobooks. $2 lcgft

Originally published on October 12, 2012.


Tip #146: Content Notes and Summaries

Enhancing a record by adding contents (505 field) and/or a summary (520 field) will help keep your patrons happy. Library users like being able to learn something about a resource other than just title and subject headings when browsing the OPAC, and the keywords provided in these fields ensures that the item will be included in their search results.

Always add a 505 for a collection of works unless the information is found elsewhere in the record. Adding the contents of a do-it-yourself, medical, or crafts book may be the only way your patron can find the resource he/she needs.

Adding a contents note is easy. Use 0 (zero) for the first indicator and separate each contents heading with a space-dash-dash-space. Use the same punctuation rules as for the title proper (generally only capitalize the first word and proper names) and end the field with a period. If you’re listing essays or stories written by different authors, separate the title from the author’s name with a space-forward slash-space.

505 0_ |a The hoof — The leg — Conformation — Farriery — Boots and wraps — Lameness — Joint disease — First aid — Resources.
505 0_ |a Introduction / Carol Serling — Curve / Loren D. Estleman — Reversal of fortune / Robert J. Serling — By the book / Nancy Holder — Earthfall / John Farris — Dead post bumper / Dean Wesley Smith.
505 0_ |a Bride on the loose — Same time, next year.

Try to take the time to add summaries whenever possible, especially on juvenile fiction. If you discover a variety of summary notes while merging, you can paste in more than one. The 520 field is repeatable, but only the first one appears in the OPAC view. All the 520 fields will be searchable.

A 520 summary note should contain a brief and objective summary of the content of the resource. If you come across a particularly wordy summary, you can edit it if you’d like, but remember to leave the important keywords. If the summary reads more like a magazine ad, you can delete some of the over-the-top flattering language, but leave the rest. If you copy a summary from someplace like Amazon, NoveList, or Publisher’s Weekly, remember to credit your source.

When merging, if the record you select as the lead record is missing one of these fields but a record being merged contains the information, take a minute to use the Flat-Text Editor to copy and paste the missing fields into the lead record.
Originally published on August 17, 2012.


Tip #91: What belongs in the 520 field?

The 520 Summary Note field provides scope and content information. Catalogers are encouraged to add a summary note to all records.

When composing a summary note keep it brief and objective. The summary can be a phrase rather than a complete sentence, but still put a period at the end. Remember the 520 tells the reader what a title is about, not how good it is. Don’t be too wordy—the patron doesn’t need the whole plot line, just the basic idea. When composing the summary, keep in mind that you are creating keywords used in searching.
Sometimes there’s a summary on the t.p. verso that didn’t get added to the record. It’s always worth checking, especially in children’s books.

If you quote or paraphrase another source in your summary, be sure to give credit. Either follow the summary with a dash-dash followed by the source (–Provided by publisher) or put the source in a subfield c (|cPublisher’s Weekly). There is no punctuation preceding the |c.

If a summary note found in a record does not meet the above criteria, please edit the summary. Notes furnished by the publisher are often just advertisements (“Amy Stewart follows her wildly successful national bestseller Wicked Plants with… ” or “Coin World 2011 Guide to U.S. Coins, Prices & Value Trends is your best source of information, whether you are an experienced collector or a beginner…” or “Beautiful packaging, ideal for gift giving The Hidden Gifts of Helping Others will leave you with the unshakable feeling that the world is an essentially good place”.) Delete over-the-top flattering adjectives. Remove references to previous works unless you really think they’re important. Try to condense sentences and take out some teaser lines (“Will Nell ever find true happiness?”).

However, please do not delete the entire 520 field! If you don’t have time or cannot figure out how to rewrite a summary note to fit the guidelines, just leave it alone in hopes that the next cataloger will either edit the summary or replace it with one from another source.

By the way, a 520 field is repeatable, so if you are merging records and find two notes equally good that provide different information, you can either combine them into one summary note or just copy one into a second 520 field. However, although keywords in both fields are indexed, only the first 520 will appear in the record summary of the OPAC.

Don’t worry about the first indicator of the 520 field. Evergreen displays the word ‘abstract’ to describe the 520 field no matter what, so just leave it blank. There is no second indicator for the 520 field.
Originally published on June 30, 2011.


Tip #58:Contents Notes and Summaries in MARC records

Adding Contents and Summary Notes to Evergreen records is encouraged. These fields are useful to both patrons and staff.

Unless the information found in these fields is incorrect or inappropriate, please do not delete 505 or 520 fields.

When merging, if the record you select as the lead record is missing one of these fields but a record being merged contains the information, take a minute to copy the Contents Note or Summary Note before merging, then paste it into the record that remains in Evergreen.

A 505 Contents Note is often worth the time and effort to create. Always add a 505 for a collection of works unless the information is found elsewhere in the record. Remember, this field is searchable in a keyword search, so adding the contents of a do-it-yourself or crafts book may be the only way your patron can find the resource he/she needs. You don’t have to get fancy – just include all the information in subfield a:

  • 505 0 |a The hoof — The leg — Conformation — Farriery — Boots and wraps — Lameness — Joint disease — First aid — Resources.
  • 505 0 |a Introduction / Carol Serling — Curve / Loren D. Estleman — Reversal of fortune / Robert J. Serling — By the book / Nancy Holder — Earthfall / John Farris — Dead post bumper / Dean Wesley Smith.
  • 505 0 |a Bride on the loose — Same time, next year.

A 520 Summary Note should contain a brief and objective summary of the content of the resource. If you come across a particularly wordy summary, you can edit it if you’d like, but remember to leave the important keywords. If the summary reads more like a magazine ad, you can delete some of the over-the-top flattering language, but leave the rest.

Try to take the time to add summaries whenever possible, especially on juvenile fiction. If you discover a variety of Summary Notes while merging, you can paste in more than one. The 520 field is repeatable, but only the first one appears in the OPAC view. All the 520 fields will be searchable.
Originally published on October 22, 2010.



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