Posts Tagged ‘521’

Tip #124: Matching up the Fixed and Variable Fields in a MARC record

The codes in the fixed fields of a MARC record correspond with the data contained in the record’s variable fields.

This means that when you change dates or add information in one of the variable fields, you need to also change the coding or dates in the fixed field grid.

Here are some basics:

  • If you change the place of publication in the 260 field, change the Ctry fixed field to match.*
  • If you change the publication or copyright date in the 260 field, also change the Date1 fixed field.
  • If you add or remove illustration information in the 300 field subfield ‘b’, code the Illus fixed field to match.**
  • If you find plates in a book and add it to the 300 field subfield a (example: [8] p. of plates), add a ‘f’ in the Illus fixed field.
  • If you change the time for a videorecording in the 300 field, change the Time fixed field.
  • If you add or remove a 500 field saying the book has an index, change the Indx fixed field (0 = no index ; 1 = contains an index)
  • If you add or remove a 504 field saying the book contains bibliographic references, add or remove the ‘b’ in the Cont fixed field.
  • If you add or change a 521 (Target Audience) field on a DVD record, code the Audn field to match, remembering that code ‘e’ is only used for R-rated material.

A note about dates: If you use multiple dates in the variable fields, you may need to change the Date 1 and Date 2 fields as well as the DtSt fixed field***. Remember, too, that the dates in the fixed fields can come from any variable field, not just the 260.

*Not sure of the Ctry codes for states and foreign countries? Use the Cataloging Calculator and search country codes.
**Can’t remember all the Ilus codes? Bookmark or print the OCLC Fixed Fields: Illustrations page.
***Not sure how to code the DtSt field? Check OCLC Bib Formats & Standards
Originally published on March 9, 2012.


Tip #84: Reading levels, Lexile measurements, and the EI Catalog

Evergreen Indiana is a shared catalog, so the information in the MARC record needs to contain information accurate for all patrons. Since there is no single reading program in the state with the same level and point system, it was agreed back in 2009 that the 526 field (Study Program Information Note) not be used in Evergreen Indiana. This means that information such as Accelerated Reader (AR) levels and Reading Counts information should not be included in a MARC record in a 526 or any other note field. Catalogers can, however, add this information to their item in a copy note. {Superseded 2017-08-07: Renaissance Accelerated Reader entries are now available on a universal level and may be included in bibliographic records.}

Lexile® measures, on the other hand, are universal and are appropriate in any EI record.
To determine the Lexile® measure for a book, go to the MetaMetrics Inc. website.

Add the Lexile information in the 521 (Audience) field:

521 8_ |a 770 |b Lexile.
521 8_ |a 920 |b Lexile.

If you see reading program information such as Accelerated Reader (AR) or Reading Counts in a MARC record, please delete it. All 526 fields should be removed from Evergreen records. Lexile® measures should NOT be deleted. However, if the Lexile measure is located somewhere other than a 521 field, please correctly input the information as shown above.

See page 2.23 of the Cataloging Procedures Guide for more information about Lexile Measures in Evergreen. You may learn more about Lexile® measures here: About Lexile® Measures for Reading.
Originally published on May 14, 2011.


Tip #29: Fixed Fields—Target Audience and Running Time

Target Audience for DVDs

When cataloging DVDs, look at the rating given in the 521 Target Audience Note when assigning the code in the Target Audience (Audn) fixed field.

  • If the MPAA rating is G, PG, or PG-13, make the Audience code ‘g’ (general).
  • If the item is R-rated or Unrated, put an ‘e’ (adult) in the Audience fixed field.
  • Material that is not rated should be given an Audience code that best describes the interest level.

See the Cataloging Procedures Guide, p. 2.20–2.21 for information about the 521 Target Audience Note and the Audience fixed field. A list of codes for the Audience fixed field can be found at OCLC: Fixed Fields—Target Audience.

DVD Running Times

Don’t leave the Running Time fixed field (Time) blank when cataloging a DVD. This is a 3-digit number reflecting the length of the DVD in minutes.

  • If your item is less that 100 minutes, include the leading zero (039 for 39 minutes).
  • If the length is more that 999 minutes, enter three zeros (000).
  • If the length is unknown, enter three hyphens (—).

The information in the 300 Physical Description field should correspond with this fixed field.
More information about the Running Time fixed field can be found at OCLC: Fixed Fields—Running Time.
Originally published on March 26, 2010.



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