Posts Tagged ‘5xx’

Tip #169: 5xx cheat sheet for DVDs

Cataloging DVDs for Evergreen usually involves moving the 5xx fields around to get them in the correct order. Having a 5xx order ‘cheat sheet’ tucked under your keyboard really helps speed this process.

The list below has been posted in two previous tips, Tip #14 and Tip #95, but it’s useful enough to merit another appearance.

5xx fields for DVDs

538–Format, such as “DVD; region 1; widescreen (1.85:1) presentation; NTSC.”
546–Language and captioning, such as “Language tracks in English, dubbed French or dubbed Spanish, with optional English, French or Spanish subtitles.” or “Closed-captioned.”
500–Source of title proper, if other than the video title frames (the film itself) or physical carrier labels (disc surface). Example: “Title from container.”
500–Notes about variations in the title and parallel titles (Use a 246 field for the actual variant title)
511–Cast, players, performers, narrators, presenters. 1st indicator is a 1 (cast) or 0 (no display constant).
508–Credits: list of persons other than cast who are not listed in the 245. List the function first and separate functions with a semicolon. Example: “Photographers, Carlos Ruiz and Bill Thompson ; Photo editor, Susan Moore.”
500–Edition & history, such as “Originally released as a motion picture in 2009.”, “Based on the novel by __.”, or “Sequel to: ______.”
518–Notes about when and where item was filmed, broadcast, etc., such as “Film on location in Jackson Hole, Wyoming.”
500–Any further publication history and distribution information not in the 260, such as “First released in Canada in 2010.”
500–Physical characteristics of recording, such as sound, color, double-sided. (However, combine with 538 if present)
500–Notes about accompanying material
500–Notes about series information, such as “Series information from container insert.”
521–Audience (MPAA rating). 1st indicator is usually an 8 (no display constant). Also add statements from container such as “Suggested for ages 3-5.”
530–Notes about other formats, such as “Also issued on videocassette.”
520–Summary
500–Descriptive contents note, such as “Special features include…..”
505–Contents
500–Notes about any publisher’s numbers an UPC codes
540–Terms governing use and reproduction
586–Awards note, such as “Academy Award, 2009: Best Picture; Best Director.”
501–“With” notes

Remember, all 5xx fields end with a period.
Originally published on March 1, 2013.


Tip #152: Quick & easy fields to check before opening an Audiobook

When cataloging an audiobook, several fields in a bibliographic record can be checked and corrected before you even open the item. You may want to make a habit of checking these fields first.

Fixed field values that are true for every nonmusical sound recording:

  • Type = i
  • Blvl = m
  • Desc = a
  • TrAr = n
  • Part = n
  • LTxt = blank
  • FMus = n

Variable fields that can be reviewed and corrected before examining the audiobook:

  • Look for and delete ISBNs for any e-books
  • Delete any price in the 020 fields
  • Make sure the GMD “ [sound recording]” is in the 245 field, subfield h.
  • Delete any 250 field that says “Abridged” or “Unabridged” and put that information in a 500 note. (You can check later if the information is true.)
  • Check field order for 4xx and 5xx fields:
    1. 490 Series statement (“A Jesse Stone novel”)
    2. 511 Performer (“Read by _____” or “Performed by _________” )
    3. 500 Edition and history (“Unabridged.”
    4. 500 Physical description (“Compact discs”)
    5. 500 Series information (“Series numeration from author’s website”)
    6. 520 Summary
  • Add genre heading if missing: 655 07 $a Audiobooks. $2 lcgft

Originally published on October 12, 2012.


Tip #96: Audiobook cataloging reminders

  • In the fixed fields, the type is always ‘i’, for nonmusical sound recording.
  • Use the GMD ‘sound recording’ in the 245 for all audiobooks, whether on cassette or CD.
    Example: 245 10$a Death of a witch $h [sound recording] / $c M.C. Beaton.
  • The library edition and the regular (trade) edition of an audiobook belong on separate records. If the ISBN for the wrong edition is on your record, take it out.
  • Add series information, if applicable.
  • The most common 5xx note fields go in this order:
    500 __ Series numeration from Fantastic Fiction. (Series note)
    511 0_ Performed by Scott Brick. (Cast)
    500 __ Unabridged. (Edition and history)
    500 __ Compact discs. (Physical edition)
    520 __ Hamish Macbeth, Scotland’s most laconic and low-tech policeman, investigates the death of a woman with seemingly unearthly powers. (Summary note)
  • Use the Library of Congress Genre/Form heading “Audiobooks”.
    Example: 655 _7 Audiobooks. $2 lcgft

See p. 2.34-2.37 of the EI Cataloging Procedures Guide and the Tip of the Week # 28 (March 2010) for more information about separating library and regular editions of audiobooks.
Originally published on August 5, 2011.


Tip #95: Cheat Sheet—5xxFields for DVDs (Updated)

A bibliographic record for a videorecording is loaded with 5xx fields. Unlike the rest of the variable fields, these note fields are not supposed to be in exact numerical order. To help EI catalogers get the 5xx fields in correct order, we distributed a cheatsheet in November of 2009 that was very popular. Here it is again, slightly updated.

5xx fields for DVDs

538—Format, such as “DVD; region 1; widescreen (1.85:1) presentation; NTSC.”
546—Language and captioning, such as “Language tracks in English, dubbed French or dubbed Spanish, with optional English, French or Spanish subtitles.” or “Closed-captioned.”
500—Source of title proper, if other than the video title frames (the film itself) or physical carrier labels (disc surface). Example: “Title from container.”
500—Notes about variations in the title and parallel titles (Use a 246 field for the actual variant title)
511—Cast, players, performers, narrators, presenters. 1st indicator is a 1 (cast) or 0 (no display constant).
508—Credits: list of persons other than cast who are not listed in the 245. List the function first and separate functions with a semicolon. Example: “Photographers, Carlos Ruiz and Bill Thompson ; Photo editor, Susan Moore.”
500—Edition & history, such as “Originally released as a motion picture in 2009.”, “Based on the novel by __.”, or “Sequel to: ______.”
518—Notes about when and where item was filmed, broadcast, etc., such as “Film on location in Jackson Hole, Wyoming.”
500—Any further publication history and distribution information not in the 260, such as “First released in Canada in 2010.”
500—Physical characteristics of recording, such as sound, color, double-sided. (However, combine with 538 if present)
500—Notes about accompanying material
500—Notes about series information, such as “Series information from container insert.”
521—Audience (MPAA rating). 1st indicator is usually an 8 (no display constant). Also add statements from container such as “Suggested for ages 3-5.”
530—Notes about other formats, such as “Also issued on videocassette.”
520—Summary
500—Descriptive contents note, such as “Special features include…..”
505—Contents
500—Notes about any publisher’s numbers an UPC codes
540—Terms governing use and reproduction
586—Awards note, such as “Academy Award, 2009: Best Picture; Best Director.”
501—”With” notes

Remember, all 5xx fields end with a period.


Tip #17: Cheat Sheet – 5xx Field Order for Sound Recordings

We’ve received several requests for more 5xx field order cheat sheets. Here’s one for sound recordings:

5XX FIELD ORDER FOR SOUND RECORDINGS

538 Format – system details & requirements
500 Nature and form
546 Language
500 Source of title proper (“Title from container”)
500 Variations in title
500 Parallel titles / Other title information
500 Statement of responsibility (“Based on a poem by”)
511 Cast – featured performers, presenters, narrators (“Narrated by”)
508 Credits (“Music and lyrics by …. ; musical arrangements by …”)
500 Edition and history (“Unabridged”, “Reissue of”, “From the soundtrack of the motion picture”, “Sequel to:”)
518 Date / Time / Place (“Recorded at Music Hall on”)
500 Publication, dist., etc. and date info (“Includes unreleased and previously released material”)
500 Physical description (“Compact disc”)
500 Accompanying materials (“Lyrics inserted in container”)
500 Series (“Originally issued in the series: __”)
521 Audience (“Parental advisory, explicit lyrics”)
530 Other formats (“Issued also on cassette”)
520 Summary
505 Contents
500 Publisher’s number, distributor’s stock numbers, UPC codes
506 Restrictions on access
540 Terms governing use
501 “with” notes

Originally published on December 18, 2009.


Tip #14: Cheat Sheet – 5xx Field Order for DVDs

Remembering the correct order for the 5xx fields is not easy. Many of us catalogers have cheat sheets hiding under our keyboards already, but here’s one especially for DVDs:

5XX FIELD ORDER FOR DVDS

538—Format
546—Language and captioning
500—Source of title proper, such as “Title from container”
500—Notes about variations in the title
500—Notes about parallel titles
511—Cast – players, performers, narrators, presenters
508—Credits – List persons other than cast
500—Edition history—such as the original release date of a motion picture
500—Any further publication history and distribution information
500—Physical characteristics of recording, such as sound, color, double–sided disc
500—Notes about accompanying material
500—Notes about series information, such as “Series information from container insert.”
521—Audience (MPAA rating)
530—Notes about other formats “Also issued on videocassette”
520—Summary
505—Contents
500—Notes about any publisher’s numbers and UPC codes
540—Terms governing use and reproduction
501—“With” notes

Because the records for videorecordings are often huge, it’s especially important to get the 5xx fields in the right order. This makes it easier to check the Evergreen record against information on the item in hand when cataloging. Limitations of many of our previous automation systems did not allow for the correct ordering of 5xx fields, so many records migrated to Evergreen with the 5xx fields in numerical, not AACR2 order. We should all do what we can to straighten out the records.
Originally published on November 27, 2009.



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