Posts Tagged ‘650’

Tip #163: Local Notes & Subject Headings Reminder

Because bibliographic records are shared by all members of the consortium, information of a strictly local nature should never be included in an Evergreen record. This includes donor and memorial information, prices, book condition, purchase dates, local subject headings, and autographed copy information.

An alternative to adding local information to a bib record is to attach it to your library’s holding in the form of a copy note. Check your EI Cataloging Manual for information on how to add a copy note.

Special subject headings for Indiana authors, Indiana actors, Indiana musicians, etc. are permitted in Evergreen. Below are some examples:

650 _0 |a Authors |z Indiana.
650 _0 |a Musicians |z Indiana.
650 _0 |a Actors |z Indiana |z Ripley County.
650 _0 |a Artist |z Indiana |z Waveland.

If you find a local note or subject heading on an Evergreen record (often found in a 590 or 690 field), please delete it. If you can determine which library entered the local info, send a courtesy email advising what information was removed from the record in case the library wishes to add the information to their holding in a copy note.
Originally published on January 18, 2013.

Tip #122: BISAC & other subject headings found in Evergreen

As explained in the Procedures Guide, Evergreen catalogers are expected to add only Library of Congress subject headings to MARC records and not to remove any of the other types of controlled headings found in the records.

But what are these other types of subject headings that we find, especially that weird one that is in ALL CAPITAL LETTERS?

MARC records currently in Evergreen contain subject headings from other controlled vocabulary lists (called thesauri) such as Sears, the Library of Congress Subject Headings for Children, and BISAC.

The BISAC subject headings are relatively new and are easy to spot because they are in all capital letters and include a subfield 2 “bisacsh”. This is a classification scheme created for businesses by the Book Industry Study Group. Booksellers and a few libraries actually use these headings to organize and display books.

Here’s a few examples:

650 _7 |a BIOGRAPHY & AUTOBIOGRAPHY / Literary. |2 bisacsh
650 _7 |a SPORTS & RECREATION. |2 bisacsh
650 _7 |a COMICS & GRAPHIC NOVELS. |2 bisacsh

The Sears list of subject headings was created by fellow Hoosier Minnie Earl Sears and uses simpler, less technical terms that she thought would be preferred by smaller libraries.

Here’s some examples of Sears subject headings:

650 _7 |a Children’s parties. |2 sears
650 _7 |a Classical mythology. |2 sears
650 _7 |a Cooking |x Bananas. |2 sears

The Library of Congress Subject Headings for Children’s Literature or Annotated Card (AC) Headings generally use LCSH terms but sometimes substitute a more familiar or shortened version of the heading. They look like Library of Congress subject headings (LCSH) except that the second indicator is a 1 instead of a 0.

These are some LOC Subject Headings for Children:

650 _1 |a Frontier and pioneer life |z Montana.
650 _1 |a Imaginary playmates |v Fiction.
650 _1 |a Parties.

Occasionally found in Evergreen is the National Library of Medicine (NLM) subject headings. These are medical subject headings identified by a second indicator of 2. Subject headings from the MeSH thesauri are sometimes spotted on records for medical journals and reference material.

This is what MeSH headings look like:

650 12 |a Concept Formation |x physiology |x Infant.
650 12 |a Low Back Pain |x therapy.

Remember, if you spot these other types of subject headings, just leave them on the record. The keywords they contain may help a patron or staff member locate the resource. Before adding a new subject heading, make sure it’s a Library of Congress authorized heading by checking the LOC Authorities website.
Originally published on February 24, 2012.

Tip #113: Adding Subject Headings

Bibliographic records in Evergreen Indiana are required to have at least one established Library of Congress subject heading (LCSH).

Although it may be too time consuming for you to verify every subject heading on every record, Evergreen catalogers should familiarize themselves with commonly used LCSH headings and check those that don’t look quite ‘right’.

When adding subject headings, only use established Library of Congress subject headings. To determine if a subject heading is established, check for an authority file at the LOC website. Use search type “Subject Authority Headings”. Be sure to actually view the authority record, not just the headings list, to make sure the subject heading you want to use is in a 150 file in the record.
Never ‘guess’ or make up a subject heading. Local subject headings, like local notes, are not allowed in Evergreen Indiana.

One subject heading that is commonly used but incorrect is “Pop/Rock”. This is not an authorized subject heading, but is on numerous records for musical sound recordings. Instead, use “Popular music” and/or “Rock music”. If possible, add the appropriate decade in a subfield y.


650 _0 |a Rock music |y 1971-1980.
650 _0 |a Popular music |y 1951-1960.
650 _0 |a Christian rock music.

Originally published on December 9, 2011.

Tip #101: Adding local author/artist information to a MARC record

Patrons and staff sometimes want to find library materials of local interest. This includes books written by local authors or about local celebrities, as well as music and film featuring local actors and musicians.

Prior to joining Evergreen, many libraries made these materials easier to find by adding information in a 590 local note or a 690 local subject heading. However, use of these fields is prohibited in Evergreen Indiana.

So what can be added to a bibliographic record to enable patrons and staff to identify an item as being of local interest?

In Evergreen Indiana, catalogers may add 650 subject headings to identify materials about or featuring local artists, authors, musicians, and actors.

To do this, use the format shown in the following examples:

650 _0 |a Authors |z Indiana.
650 _0 |a Musicians |z Indiana.
650 _0 |a Actors |z Indiana.
650 _0 |a Authors |z Indiana |z Ripley County.
650 _0 |a Artists |z Indiana |z Bedford.

By adding this type of subject heading, staff and library users can do a subject or keyword search for “Indiana authors”, “Bedford artists”, etc. and locate the local interest materials they seek.
Originally published on September 16, 2011.

Tip #36: Adding Subject Headings

Evergreen Cat1 catalogers are required to use at least one established subject heading in all bibliographic records.

To satisfy this requirement, catalogers and not limited to the 650 field, but can add other 6xx fields such as a 600, 610, or 651.

Please use Library of Congress Subject Headings (LCSH). One of the easiest ways to check for authorized headings is online at

Hint: If you are cataloging material that is available in another format or edition, you can often find subject headings for your item on one of those other records.

Please do not add local subject headings.

Here’s a quick description of the different 6xx fields you can use to satisfy the EI subject heading requirement:

Topical headings:

650 _0 |a Apples |x Harvesting.

Geographic headings:

651 _0 |a United States |x History |y French and Indian War, 1755-1763.

Personal names:

600 10 |a Horne, Lena.

Corporate names:

610 10 |a Indiana. |b Dept. of Child Services.

Originally published on May 14, 2010.

See Also


MARC Fields