Posts Tagged ‘655’

Tip #168: Large print books cheat sheet

A correct Evergreen Indiana MARC record for a large print book contains the following elements:

  • A ‘d’ in the Form fixed field (used for filtered searching)
  • The words ‘large print’ in parentheses following the pagination in the 300 field
  • A genre heading of “Large type books.”

Example:

(AACR2)
245 10 |a Skeleton Hill / |c Peter Lovesey.
300 __ |a 573 p. (large print) ; |c 23 cm.
655 _0 |a Large type books.
Form fixed field = d

(RDA)
245 10 |a No easy day : |b the autobiography of a Navy SEAL : the firsthand account of the mission that killed Osama bin Laden / |c Mark Owen ; with Kevin Maurer.
300 __ |a 381 pages (large print) : |b illustrations (some color), maps ; |c 24 cm
655 _0 |a Large type books.
Form fixed field = d

In Evergreen, a general material designation (GMD) for large print is never used. If you find a GMD for large print in a 245 field, please delete it.

If the item in hand states “large print version” or “large print edition”, add an edition statement in a 250 field:

(AACR2) 250 __ |a Large print ed.
(RDA)     250 __ |a Large print edition.

Originally published on February 22, 2013.


Tip #162: Cataloging MP3 Audiobooks (AACR2)

A bibliographic record for a MP3 audiobook is very similar to a record for an audiobook on CD.

Differences are in the 300, 500, and 538 fields where the format is identified as MP3 and the system requirements are explained. A second 655 field is added to a MP3 bib record to further identify the record as for a MP3 recording.

The GMD for a MP3 record is [sound recording], the same GMD used for an audiobook on CD. Please follow AACR2 rules and do not customize the GMD into something like “sound recording, MP3”.

Patrons and staff can easily identify a MP3 record in the OPAC by looking at the 300 field. Most libraries also help their patrons spot MP3s by using call numbers like “MP3 CDBOOK” or “MP3 AUDIO”.
Here is a partial bib record (in correct field order) for a typical MP3 audiobook:

100 1_ |a Berenson, Alex.
245 14 |a The midnight house |h [sound recording] / |c Alex Berenson.
260 __ |a Prince Frederick, MD : |b Recorded Books, |c p2010.
300 __ |a 1 sound disc (11 hr.) : |b digital, MP3 ; |c 4 3/4 in.
538 __ |a System requirements: CD/MP3 player or PC with MP3-capable software.
511 0_ |a Narrated by George Guidall.
500 __ |a Unabridged.
500 __ |a Compact disc, MP3 format.
520 __ |a CIA agent John Wells is called in when a former agent and an army vet are gunned down. Tied to an interrogation squad that targeted the world’s most dangerous jihadists, the victims prove just the tip of the iceberg in a deadly case of global intrigue.
650 _0 |a Intelligence officers |vFiction.
655 _7 |a Audiobooks. |2 lcgft
655 _0 |a MP3 (Audio coding standard)
700 1_|a Guidall, George.

Originally published on January 11, 2013.


Tip #152: Quick & easy fields to check before opening an Audiobook

When cataloging an audiobook, several fields in a bibliographic record can be checked and corrected before you even open the item. You may want to make a habit of checking these fields first.

Fixed field values that are true for every nonmusical sound recording:

  • Type = i
  • Blvl = m
  • Desc = a
  • TrAr = n
  • Part = n
  • LTxt = blank
  • FMus = n

Variable fields that can be reviewed and corrected before examining the audiobook:

  • Look for and delete ISBNs for any e-books
  • Delete any price in the 020 fields
  • Make sure the GMD “ [sound recording]” is in the 245 field, subfield h.
  • Delete any 250 field that says “Abridged” or “Unabridged” and put that information in a 500 note. (You can check later if the information is true.)
  • Check field order for 4xx and 5xx fields:
    1. 490 Series statement (“A Jesse Stone novel”)
    2. 511 Performer (“Read by _____” or “Performed by _________” )
    3. 500 Edition and history (“Unabridged.”
    4. 500 Physical description (“Compact discs”)
    5. 500 Series information (“Series numeration from author’s website”)
    6. 520 Summary
  • Add genre heading if missing: 655 07 $a Audiobooks. $2 lcgft

Originally published on October 12, 2012.


Tip #145: Three things to check for in a MARC record for a Graphic Novel

  1. The Cont (nature of contents) fixed field should contain the code ‘6’ for comics/graphic novels. You can have up to 4 codes in this field, so even if another code is present you can add the 6. Remember that because there are 4 slots in this field, you’ll need to key in spaces for any slots you don’t use to get your changes to save correctly.
  2. The description in the 300 field, subfield ‘b’ should always include the words “chiefly ill.” or “chiefly col. ill.” so that the patron knows that the book is primarily illustrations. Check the Ills (illustrations) fixed field to make sure the information about illustrations expressed in the 300 field is coded there.
  3. The record should have a 655 genre heading for graphic novels. It looks like:
    655 _0 |a Graphic novels.

NOTE: Occasionally while cataloging graphic novels, you’ll find a an old MARC record with a code of ‘c’ in the LitF (Literary Form) fixed field. This code is now obsolete and should be replaced. Change it to a different LitF code such as 1 for fiction or 0 for nonfiction.
Originally published on August 10, 2012.


Tip #107: Cataloging Large Print Books in Evergreen

Bibliographic records for large print books can be identified by:

  • A ‘d’ in the Form fixed field,
  • the words ‘large print’ in parentheses following the pagination in the 300 field, and
  • a genre heading of “Large type books.”

Large print books should never be attached to bibliographic records for regular print books.

When editing a large print book record in Evergreen:

  1. Add a ‘d’ in the Form fixed field if it’s missing. Without this code, the record will not be included in advanced search results filtered for large print.
  2. If the item in hand states “large print version” or “large print edition”, add an edition statement in a 250 field.
  3. Add the words “(large print)” in parentheses following the pagination in the 300 field.
  4. Remove the “|h [text (large print)]” or similar GMD from the 245 field, if present.
  5. Remove any ISBNs for regular print books. Remember to remove the price from all 020 fields.
  6. Add a 655 genre heading of “Large type books”, if missing.

Example:

Form fixed field = d
245 10 $a Clara and Mr. Tiffany / $c Susan Vreeland.
250 __ $a Large print ed.
260 __ $a Waterville, Me. : $b Thorndike Press, $c 2011.
300 __ $a 659 p. (large print) ; $c 22 cm.
655 _0 $a Large type books.

It’s easy to add a 520 Summary note and subject headings to a large print record. Search for the regular print version in Evergreen and use the flat text editor to copy and past these fields into the large print record.

In Evergreen, we do not use a general material designation (GMD) for large print. Large print books are easily identified in the OPAC by the words “large print” in the 300 field.

The Library of Congress has not yet issued a genre/form authority record for large type books, so continue to use the coding shown above. Once large type books are added to the new thesauri, the second indicator will be a 7 instead of 0 and a subfield 2 followed by ‘lcgft’ will be added.

Cataloging large print materials in Evergreen is addressed on pages 2.28-2.29 of the Cataloging Procedures Guide. Genre headings are covered on page 2.25.
Originally published on October 28, 2011.


Tip #96: Audiobook cataloging reminders

  • In the fixed fields, the type is always ‘i’, for nonmusical sound recording.
  • Use the GMD ‘sound recording’ in the 245 for all audiobooks, whether on cassette or CD.
    Example: 245 10$a Death of a witch $h [sound recording] / $c M.C. Beaton.
  • The library edition and the regular (trade) edition of an audiobook belong on separate records. If the ISBN for the wrong edition is on your record, take it out.
  • Add series information, if applicable.
  • The most common 5xx note fields go in this order:
    500 __ Series numeration from Fantastic Fiction. (Series note)
    511 0_ Performed by Scott Brick. (Cast)
    500 __ Unabridged. (Edition and history)
    500 __ Compact discs. (Physical edition)
    520 __ Hamish Macbeth, Scotland’s most laconic and low-tech policeman, investigates the death of a woman with seemingly unearthly powers. (Summary note)
  • Use the Library of Congress Genre/Form heading “Audiobooks”.
    Example: 655 _7 Audiobooks. $2 lcgft

See p. 2.34-2.37 of the EI Cataloging Procedures Guide and the Tip of the Week # 28 (March 2010) for more information about separating library and regular editions of audiobooks.
Originally published on August 5, 2011.


Tip #92: New coding for genre headings

The Library of Congress (LOC) has decided to separate subject headings from genre/form terms. The new list of genre/form terms is now referred to as the Library of Congress Genre/Form Terms for Library and Archival Materials.

Until May of this year [2011], both LOC genre/form terms and LOC subject headings were coded LCSH. If we used a subject or genre/form heading in a 6xx field, we used a 0 as the second indicator to identify the heading as being from the Library of Congress. Now that the two types of headings are separated, the genre/form headings can no longer be coded LCSH. Instead, Library of Congress genre/form terms must be coded LCGFT.

The new way to code LOC genre/form headings in a MARC record is: 655 _7 |a (genre/form heading). |2 lcgft The 7 in the second indicator slot means that the source of the heading is identified in subfield 2. Note there is a period following the genre/form term but none after the lcgft. In bibliographic records, genre/form terms are always contained in the 655 field.

Examples:

655 _7 |a Graphic novels. |2 lcgft
655_7 |a Audiobooks. |2 lcgft
655 _7 |a Large type books. |2 lcgft
655 _7 |a Alternative rock music. |2 lcgft
655 _7 |a Love stores. |2 lcgft

Coding for LOC subject headings remains the same:

650 _0 |a (subject heading).

(You don’t need a subfield 2 because the 0 in the second indicator slot means the source is LCSH.)
Evergreen catalogers are required to use at least one Library of Congress subject heading (LCSH) in a bibliographic record. Genre/form headings are optional, but strongly encouraged. A list of Library of Congress Genre/Form Headings can be found at: .
Originally published on July 8, 2011.


Tip #30: Playaways

This topic will soon be added to the EI Cataloging Procedures Guide, but in the meantime here are some tips on cataloging Playaways in Evergreen:

  • Playaways are cataloged on the sound recording format.
  • The form element in the fixed field is an “s” to indicate that a Playaway is an electronic device.
  • The General Material Designator (GMD) is always [electronic resource].
  • The size in the 300 field is given in inches, not centimeters.
  • Information about batteries and earphones belongs in a 500 field, never the 300 field.
  • Always include a 655 field for “Audiobooks”.
  • “Unabridged” or “Abridged” goes in a 500 note unless the words “edition” or “version” are used on the device or container.

Here’s an example of the 100-800 fields of a typical Playaway MARC record:

100 1_ Crais, Robert.
245 14 The first rule |h [electronic resource] / |c Robert Crais.
260 [Solon, Ohio] : |b Playaway Digital Audio : |b [Manufactured and distributed by] Findaway World, LLC, |c c2010.
300 1 sound media player (ca. 8 hr.) : |b digital ; |c 3 3/8 x 2 1/8 in.
490 1 A Joe Pike novel
500 Earphones and one AAA battery required.
500 Title from Playaway label.
511 0 Performed by the author.
500 Previously released by Brilliance Audio, p2009.
500 Unabridged.
500 Issued on Playaway, a dedicated audio media player.
520 Frank Meyer had the American dream – a wife and family he adored, a successful business – until the day a professional crew invaded his home and murdered everyone inside.
650 0 Pike, Joe (Fictitious character) |v Fiction.
650 0 Married people |x Crimes against |v Fiction.
655 0 Audiobooks.
8001 Crais, Robert. |t Joe Pike novel.

Arrangement of the fields in this example is based on the AACR2 cataloging rules and the Guide to Cataloging Playaway Devices prepared by the OLAC (OnLine Audiovisual Catalogers).
Originally published on April 2, 2010.


Tip #24: Cataloging Large Print Books in Evergreen

A correct MARC records for a large print book contains the following elements:

  • A ‘d’ in the Form fixed field
  • The words ‘large print’ in parentheses following the pagination in the 300 field
  • A genre heading of “Large type books.”

Example:

Form fixed field = d
245 10 |aSkeleton Hill / |cPeter Lovesey.
300 __ |a573 p. (large print) ; |c23 cm.
655 _0 |aLarge type books.

In Evergreen, we do not use a general material designation (GMD) for large print. If you find a GMD for large print in a 245 field, please delete it.

If the item in hand states “large print version” or “large print edition”, add an edition statement in a 250 field:

250 __ Large print ed.

Cataloging large print materials in Evergreen is addressed on page 2.26 of the Cataloging Procedures Guide.
Originally published on February 19, 2010.



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